What are the responsibilities and job description for the Marketing and Sales Coordinator position at Noble Hospitality?
Position Summary
The Sales Administrative Assistant provides structured administrative, clerical, and customer‑service support to the Sales Department covering 3 hotels in Manhattan, KS. This role ensures accurate data entry, timely coordination of group blocks and events, organized documentation, and consistent communication with clients and internal departments. The position supports daily sales operations but does not assume managerial or supervisory responsibilities.
Key Responsibilities
Administrative & Clerical Support
- Maintain a professional appearance and represent the Sales Department with a polished, guest‑focused demeanor.
- Provide daily administrative support including filing, document organization, database maintenance, and preparation of sales materials.
- Manage incoming calls, emails, and walk‑in inquiries; conduct basic property tours and qualify leads before routing to the Director of Sales.
- Utilize the hotel’s PMS and sales systems to complete administrative tasks, enter data, and maintain accurate records.
Group Block & Event Coordination
- Enter all group blocks into the reservation system with accuracy and monitor pickup, release dates, and cutoff timelines weekly.
- Process clerical accounting tasks related to group blocks and events using front desk and sales systems; compile revenue summaries for DOS review.
- Send post‑event evaluations and maintain follow‑up documentation.
- Provide reservation support for group and LNR clients, ensuring accuracy and timely response.
Catering & Vendor Support
- Process catering invoices for restaurant and preferred hotel caterers; maintain a running log of outstanding amounts for each event.
- Coordinate with vendors to ensure timely receipt and distribution of invoices and event documentation.
Pay: $15.00 - $20.00 per hour
Expected hours: 40.0 per week
Benefits:
- 401(k)
- Dental insurance
- Employee discount
- Health insurance
- Paid time off
- Vision insurance
Work Location: In person
Benefits:
Employee Discounts, Job TrainingSalary : $15 - $20