What are the responsibilities and job description for the Facilities Coordinator I position at NOBLE FEDERAL CREDIT UNION?
Summary: Maintains and coordinates facility management for all organizational facilities. Provides support in the planning and organization of activities involved in the design, construction, coordination, modification, maintenance, and administration of Credit Union facilities and equipment. Oversees contracted labor.
Essential Duties and Responsibilities:
Maintains all facilities, performing minor and routine maintenance.
Provides support and assists in Facilities management of:
ATM/branch leases
Vendor agreements
Purchase contracts
Emergency repairs
Equipment purchases
Janitorial
Landscaping
Safety and Fire
Assists with multiple facilities projects to ensure completion on time and within budget.
Independently researches and resolves project issues.
Prepares/administers budget for needs relating to assigned facilities/security projects.
Participates in the support of all security and facility emergencies from response to full closure.
Assists in the identification of, and the assessment and response to, various risk exposures in order to protect assets.
As assigned, ensures that all security and safety equipment is tested regularly; maintains records to indicate equipment condition and the last test date.
Primary contact for emergency calls related to security, facilities, and alarm calls for all branches and ATMs to resolution.
Provides support in managing the bidding, vendor selection, receiving and distribution of purchased materials for the Credit Union; ensures the accurate tracking of the supply inventory and reviews supply inventory procedures for efficiency.
Assists in the processing of all bills and invoices for materials received and services performed and ensures the work is done properly and is billed correctly; matches invoices to packing slips and purchase orders to ensure the proper goods and services were received at the correct prices.
Manages and maintains the facilities for an orderly storage system for Credit Union records and documents, equipment and supplies.
Monitors Credit Union facilities for compliance with CalOSHA, OSHA and ADA requirements as well as fire and safety insurance standards.
Participates in the Disaster Recovery Program on both the Assessment and Recovery teams.
Maintains all facilities and may perform minor and routine maintenance.
Evaluates proposals and bids for various design, contracting and follow-up services as required; recommends bid acceptance.
Manages assigned contracted workers to ensure services are provided according to contract terms and expectations.
Investigates and evaluates new materials, systems, equipment or items which may otherwise benefit the Credit Union in its facilities programs.
Responds to emergency conditions (plumbing leaks, roof leaks, HVAC problems, etc.).
Exercise awareness in regards to suspicious activity, money laundering or fraudulent behavior as it relates to cash transactions and overall transaction activity and document any such behavior so SAR filings can be considered.
Ensure compliance with all safety, security and compliance programs including but not limited to BSA, AML, OFAC, Branch Security and Safety.
Perform all other related duties as assigned.
Supervisory Responsibilities:
This position oversees contracted labor.
Qualifications:A two-year degree, specialized certification, or completion of apprenticeship program. Three to five years’ related experience; or equivalent combination of education, certifications, experience or training. Prefer previous working experience in contractor management and/or facilities management.
Salary : $29 - $44