Assistant Registrar

Compensation:

$45,000/annually

Compensation Type:

Exempt

Employment Type:

Regular

Scheduled Weekly Hours:

40

Grade:

E03

Department:

Registrar

Position Summary

The Assistant Registrar reports directly to the Registrar and works under limited supervision, administers the overall operations of the records office, including areas such as transcript evaluations, management of student records, official and unofficial transcripts, grade petitions, graduation process, commencement ceremony preparation, monitoring academic guidelines, degree audit reporting system, and related matters. Ensures compliance with Family Rights and Privacy Act and all other applicable laws and regulations.

Duties & Responsibilities

• Welcomes and greets visitors in person or on the phone; directs visitors to appropriate departments or sites; provides advice to students, faculty and staff.
• Evaluates incoming transcripts for transfer credit from institutions of higher education, AP, and CLEP; maintains record transfer credits in Banner (SIS) for equivalences and acceptance by the college; assists advisors with questions regarding transfer of equivalent courses.
• Processes enrollment verification requests from loan companies; processes employee educational background checks and within the National Student Clearinghouse enrollment reporting system.
• Assists students, faculty and staff with information maintained by the Registrar's Office, including registration, grade changes, final grades, withdrawals, drops, change of majors, and student status changes.
• Interviews, selects, trains, schedules and supervises student workers.
• Runs a variety of reports using ERP (Banner SIS, Banner self-serve) and MS Access queries.
• Coordinates graduation processes and assists with commencement ceremonies.
• Reviews petitions to graduate and associated curriculum rules. Including Banner (SIS) to verify students have completed the online graduation application within the correct term.

MINIMUM JOB REQUIREMENTS: 

• Associate’s Degree; at least 2 years of experience working in a college or university environment with students. OR work experience directly related to the Office of the Registrar in a college/university environment.

PREFERRED QUALIFICATIONS:  

• Bachelor’s degree;
• Experience working with Ellucian Banner Student Module;
• Experience working with New Mexico Higher Education Department and knowledge of the regulations.
• Strong working knowledge of university/college wide ERP systems; specific knowledge of Banner; document and course management systems is preferred.

KNOWLEDGE, SKILLS, and ABILITIES:

• Knowledge of the policies, curricula, and academic structure of the College.
• Knowledge of the general format, content and use of college course catalogs.
• Knowledge and expertise with FERPA.
• Ability to perform complex tasks and to prioritize multiple projects.
• Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community both orally and in writing.
• Ability to develop, plan, and implement short- and long-range goals.
• Ability to plan and implement operational policies and procedures in area of expertise.
• Knowledge of federal, state, local, and university regulations, guidelines, and standards in the personnel area and ability to interpret and apply these.
• Knowledge of policies and procedures pertaining to college student admissions, registration, and records.
• Knowledge and understanding of one or more areas of student enrollment management in a postsecondary institution.
• Strong consultative and advisory skills.
• Ability to make administrative and procedural decisions and judgments on sensitive, confidential issues, and demonstrated independent decision making experience.
• Program planning and implementation skills.
• Ability to guide and train staff and/or students.
• Strong data and records management skills.
• Strong administrative and organizational skills.
• Strong client relations skills.
• Critical computer skills, knowledge of related software applications, and attention to detail for management of data input and data integrity.
• Knowledge of customer service standards and procedures and ability to deliver excellent   customer service.
• Ability to analyze and solve problems and to make evaluative judgments.
• Ability to maintain confidentiality of records and information.
• Ability to update, maintain, and navigate Banner student module forms with in Banner (SIS)
• Knowledge of student registration policies, standards and procedures.
• Ability to make administrative and procedural decisions on sensitive, confidential issues and demonstrated independent decision making experience.
• Perform related duties as assigned.

PHYSICAL DEMANDS:

• Repetitive hand motions and prolonged use of computer;
• Must occasionally lift and/or move up to 50 pounds;
• Sitting for extended periods of time.

WORK ENVIRONMENT:  Work is normally performed in a typical office environment.

Best consideration date: April 16, 2025

APPLICATION PROCEDURE:  A complete application must include:  1) a letter of interest, 2) resume, 3) copies of unofficial transcripts conferring required and/or preferred degree, and 4) names, addresses, and phone numbers of (3) three professional references.

Application materials should be uploaded to the "Resume Drop Box" of your application.

Candidates who are invited for interviews will be required to submit official transcripts.

References will be contacted in conjunction with interviews. 

EEO STATEMENT: NNMC is an equal opportunity employer.

Salary : $45,000