What are the responsibilities and job description for the Coordinator of Athletic Advancement & Events position at NMSU Conference Services?
- 503404
- Las Cruces, New Mexico, United States
- Staff
- Staff Full-time
- Closing at: Apr 16 2026 - 23:55 MDT
Department Contact: Joseph Almaguer, 575-646-5448. jalma@nmsu.edu
Internal or External Search: External - Open to all applicants
Advertising Summary: New Mexico State Athletics is home to 16 intercollegiate teams – and to some of the most dynamic sports squads in the nation. We look forward to you joining our team!
Position Details
Position Title: Coordinator of Athletic Advancement & Events
College/Division: Athletics
Department: 108000-ATHLETICS
Location: Las Cruces
Offsite Location (if applicable):
Target Hourly/Salary Rate: Commensurate with qualifications
Appointment Full-time Equivalency: 1.0
FLSA Status: Exempt
Bargaining Unit Announcement: This is NOT a bargaining unit position with American Federation of State, County & Municipal Employees (AFSCME).
Contingent Upon Funding: Contingent upon funding
Standard Work Schedule: Shift: Other Shift
If Not a Standard Work Schedule: Morning Nights, Weekends, Holidays, Travel Required
Job Duties and Responsibilities: The Coordinator of Athletic Advancement & Events is responsible for planning, coordinating, and executing all athletics development and donor engagement events in support of NM State Athletics’ fundraising and stewardship goals. This role manages all aspects of event logistics, including venue coordination, vendor management, invitations, programming, catering, staffing, and event setup and teardown, while also overseeing premium hospitality operations at athletic events and ensuring high-quality donor experiences. The coordinator develops and maintains detailed event timelines, budgets, and operational plans and serves as the primary on-site event manager, providing leadership and oversight to staff, vendors, and volunteers during events.
In addition, the position supports annual giving initiatives for the Lou & Mary Henson Excellence Fund by assisting with campaign execution, including digital, email, and direct mail efforts, and contributing to donor cultivation, solicitation, and stewardship strategies. The coordinator assists in creating and distributing donor communications such as newsletters and email campaigns, coordinates donor benefit fulfillment including programs like Aggie Wheels, and maintains accurate records of donor engagement and event participation within the CRM system. This role also collaborates with athletics development and external communications teams and provides support for special projects and additional duties as assigned to advance the mission of NM State Athletics Development.
Qualifications
Required Education and Experience:
Associate's Degree 2 years of relevant experience or a Bachelor's degree.
Equivalent Qualifications
Preferred Qualifications:
Special Certification/Licensure
Working Conditions and Physical Effort
Environment: Work is normally performed in a typical interior/office work environment.
Physical Effort: No or very limited physical effort required.
Lifting Requirements: Requires handling of average-weight objects up to 25 pounds or standing and/or walking for more than four (4) hours per day.
Risk: No or very limited exposure to physical risk.
Recruitment Summary
We are New Mexico’s land-grant institution and a comprehensive research university dedicated to teaching, research public service and outreach at all levels. NMSU is a welcoming community of talented faculty, staff and students who are working together to make a difference. We are a NASA Space Grant College, a Hispanic-serving institution (HSI), a minority-serving institution (MSI) and home to the first Honors College in New Mexico. We offer an accessible education that shapes bright futures.
NMSU provides learning opportunities to a diverse population of students and community members at four campuses, Cooperative Extension offices located in each of New Mexico’s 33 counties, 12 research and science centers, and through distance education.
NMSU Global Campus
Since 1888, NMSU has proudly embodied this tradition, building relationships that last a lifetime while serving students who want to earn their degree and grow in their field. Today, NMSU Global Campus provides flexible, career-focused online education that helps our students transform their lives – and the lives of the people they love – through over 70 degree and certificate programs, skill-building microlearning courses, and career and talent development.
NMSU Main Campus
Located in Las Cruces, NM, New Mexico State University's 900-acre main campus is located at the crossroads of I-10 and I-25 in the Southwestern United States. As a thriving center of higher education, deeply rooted in the regional tradition, its role as a comprehensive university is recognized throughout the state.
Doña Ana Community College
Founded in 1973 in collaboration with local school districts to support occupational education, DACC is now a leading community college that provides transformative educational opportunities that meet the workforce needs of Doña Ana County. With a focus on access, innovation and excellence, DACC offers over ninety degrees and certificates, adult education, specialized workforce training, and small business assistance.
Alamogordo Campus
Established in 1958 to serve the needs of the airmen and families stationed at Holloman Air Force Base located only 10 miles west of Alamogordo, NMSUA is a community college with a long history of excellence that is supported by a caring community of hard-working students and dedicated faculty and staff. The campus is situated “on the hill” above Alamogordo and provides inspiring views of the city and the Tularosa Basin, offering the perfect venue for creative and motivated learning.
Grants Campus
NMSU Grants was established as a branch of New Mexico State University in 1968 through the cooperative efforts of New Mexico State University and Grants Municipal Schools. As a two-year branch community college, NMSU Grants serves the local communities in Cibola and McKinley counties, including the Pueblos of Acoma, Laguna, and Zuni, as well as Tohajiilee, San Mateo, San Rafael, Cubero, the City of Grants, and the Village of Milan.
Special Instructions to Applicants
The electronic application is the *official* document that will be used to qualify applicants. Paper/email documents will not be accepted. Required documents must be attached to this application.
EEO Statement
New Mexico State University does not discriminate in employment on the basis of race, color, religion, sex, national origin, political affiliation, marital status, disability, genetic information, age, military service, or other non-merit factor.