Administrative Assistant Associate

• 503745
• Las Cruces, New Mexico, United States
• Staff
• Staff Full-time
• Closing at: Jul 17 2026 - 23:55 MDT
  
  

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Department Contact: Will Waller, wwaller@nmsu.edu, 5756461722

Internal or External Search: External - Open to all applicants

Advertising Summary: Join the Student Health & Well-Being team and play a key role in supporting programs and services that enhance student success, health, and wellness. This position provides high-level administrative, fiscal, and operational support to the Assistant Vice President and serves as a central resource for coordinating projects, managing communications, processing financial and procurement documents, and supporting daily departmental operations. The ideal candidate is highly organized, detail-oriented, and skilled at managing multiple priorities while maintaining professionalism and confidentiality. This is an excellent opportunity for an individual who enjoys problem-solving, project coordination, and contributing to the success of a dynamic and mission-driven division.

Position Details

Position Title: Administrative Assistant Associate

College/Division: Student Success & Enroll Management

Department: 523000-STUDENT HEALTH CENTER

Location: Las Cruces

Offsite Location (if applicable):

Target Hourly/Salary Rate: $16.83

Appointment Full-time Equivalency: 1.0

FLSA Status: Non-Exempt

Bargaining Unit Announcement: This is a bargaining unit position with American Federation of State, County & Municipal Employees (AFSCME).

Contingent Upon Funding: Not Applicable

Standard Work Schedule: Standard (M-F, 8-5)

If Not a Standard Work Schedule

Job Duties and Responsibilities: The Administrative Assistant provides comprehensive administrative, fiscal, and operational support to the Assistant Vice President for Student Health & Well-Being. Responsibilities include managing calendars, scheduling meetings, preparing communication, correspondence and reports, coordinating special projects, and serving as a liaison with campus and external partners. The position processes fiscal and procurement documents, tracks expenditures, monitors budget-related transactions, and ensures paperwork is completed and routed through appropriate approval channels. The Administrative Assistant also coordinates facility work orders and improvement projects, tracks project timelines and deliverables, maintains departmental records, and supports the daily operations of the division. The incumbent exercises independent judgment, maintains confidentiality, and assists in advancing the mission and strategic priorities of Student Health & Well-Being through effective administrative and operational coordination.

Qualifications

Required Education and Experience:

High School diploma 1 years of relevant experience, or higher degree.

High school diploma or GED and a minimum of three (3) years of progressively responsible administrative support experience in an office environment. Candidates must possess experience coordinating multiple projects, schedules, and deadlines; processing fiscal, procurement, or budget-related documents; and utilizing Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint. The position requires strong organizational, customer service, written and verbal communication, and problem-solving skills, as well as the ability to maintain confidentiality and exercise sound judgment.

Equivalent Qualifications

Preferred Qualifications:

Candidates must possess experience coordinating multiple projects, schedules, and deadlines; processing fiscal, procurement, or budget-related documents; and utilizing Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint. The position requires strong organizational, customer service, written and verbal communication, and problem-solving skills, as well as the ability to maintain confidentiality and exercise sound judgment.

Experience providing executive-level administrative support in higher education, healthcare, or student affairs is preferred. Experience with fiscal processing, project coordination, work order management, and university administrative systems is highly desirable. The ideal candidate will be able to manage multiple priorities and work independently in a fast-paced environment.

Special Certification/Licensure

Working Conditions and Physical Effort

Environment: Work is normally performed in a typical interior/office work environment.

Physical Effort: Light physical effort. Effort applies to no more than two (2) hours per day.

Lifting Requirements: Requires handling of average-weight objects up to 10 pounds or some standing or walking.

Risk: Work environment involves some exposure to hazards or physical risks, which require following basic safety precautions.

Recruitment Summary

We are New Mexico’s land-grant institution and a comprehensive research university dedicated to teaching, research public service and outreach at all levels. NMSU is a welcoming community of talented faculty, staff and students who are working together to make a difference. We are a NASA Space Grant College, a Hispanic-serving institution (HSI), a minority-serving institution (MSI) and home to the first Honors College in New Mexico. We offer an accessible education that shapes bright futures.

NMSU provides learning opportunities to a diverse population of students and community members at four campuses, Cooperative Extension offices located in each of New Mexico’s 33 counties, 12 research and science centers, and through distance education.

NMSU Global Campus

Since 1888, NMSU has proudly embodied this tradition, building relationships that last a lifetime while serving students who want to earn their degree and grow in their field. Today, NMSU Global Campus provides flexible, career-focused online education that helps our students transform their lives – and the lives of the people they love – through over 70 degree and certificate programs, skill-building microlearning courses, and career and talent development.

NMSU Main Campus

Located in Las Cruces, NM, New Mexico State University's 900-acre main campus is located at the crossroads of I-10 and I-25 in the Southwestern United States. As a thriving center of higher education, deeply rooted in the regional tradition, its role as a comprehensive university is recognized throughout the state.

Doña Ana Community College

Founded in 1973 in collaboration with local school districts to support occupational education, DACC is now a leading community college that provides transformative educational opportunities that meet the workforce needs of Doña Ana County. With a focus on access, innovation and excellence, DACC offers over ninety degrees and certificates, adult education, specialized workforce training, and small business assistance. 

Alamogordo Campus

Established in 1958 to serve the needs of the airmen and families stationed at Holloman Air Force Base located only 10 miles west of Alamogordo, NMSUA is a community college with a long history of excellence that is supported by a caring community of hard-working students and dedicated faculty and staff. The campus is situated “on the hill” above Alamogordo and provides inspiring views of the city and the Tularosa Basin, offering the perfect venue for creative and motivated learning.

Grants Campus

NMSU Grants was established as a branch of New Mexico State University in 1968 through the cooperative efforts of New Mexico State University and Grants Municipal Schools. As a two-year branch community college, NMSU Grants serves the local communities in Cibola and McKinley counties, including the Pueblos of Acoma, Laguna, and Zuni, as well as Tohajiilee, San Mateo, San Rafael, Cubero, the City of Grants, and the Village of Milan.

Special Instructions to Applicants

The electronic application is the *official* document that will be used to qualify applicants. Paper/email documents will not be accepted. Required documents must be attached to this application.

EEO Statement

New Mexico State University does not discriminate in employment on the basis of race, color, religion, sex, national origin, political affiliation, marital status, disability, genetic information, age, military service, or other non-merit factor.