What are the responsibilities and job description for the Fiscal Administrative assistant position at nLeague?
Job ID: (65484)
Fiscal Admin. Assist.
Location: 100 N Senate Ave, Indianapolis, IN
Duration: 8 Months
Client: TN DOT
On-Site
To serve as a civilian employee of the Indiana State Police whose primary responsibility is to prepare and process travel requests and vouchers, advise Department employees on travel rules & regulations, and process all utility payments for the Dept.
Job Duties
Fiscal Admin. Assist.
Location: 100 N Senate Ave, Indianapolis, IN
Duration: 8 Months
Client: TN DOT
On-Site
To serve as a civilian employee of the Indiana State Police whose primary responsibility is to prepare and process travel requests and vouchers, advise Department employees on travel rules & regulations, and process all utility payments for the Dept.
Job Duties
- Process travel requests for approval.
- Process all travel vouchers for reimbursement.
- Serve as liaison between Department and IDOA Travel Section.
- Stay current on all travel rules and regulations.
- Advise Department employees on travel rules and regulations.
- Prepare daily deposit.
- Process all utility payments.
- Complete and tabulate travel vouchers.
- Enter travel into Encompass Financial system to reimburse Department personnel for travel.
- Review all in-state and out-of-state travel requests for accuracy.
- Process all registrations thru travel cards or Encompass Financial System.
- Process emergency travel.
- Process travel card monthly payment.
- Make direct payments to motels/hotels for training and lodging.
- Respond to inquiries from Department personnel regarding travel rules.
- Troubleshoot with IDOA Travel to resolve any travel-related issues.
- Assist Department employees in completing travel vouchers correctly.
- Process all utility payments.
- Book flights and hotels thru the travel agency website.
- Process checks thru the remote deposit system.
- Enter accurate accounting entries into the Encompass AR module.
- Perform other duties as required.
- Must be a high school graduate or equivalent G.E.D.
- Must be able to apply basic accounting and math skills.
- Knowledge of bookkeeping and auditing.
- Ability to acquire knowledge of Department functions and procedures.
- Ability to deal with and solve problems.
- Ability to calculate and accurately compile data.
- Ability to work with computerized word processing, spreadsheets, databases and software.
- Ability to operate and maintain office equipment to include copy machine, calculator, computers and transcribers.
- Ability to maintain confidentiality.
- Ability to work under pressure and successfully function in a stressful environment
- Ability to interpret and apply rules, regulations and guidelines.
- Must be able to access, input and retrieve information using a calculator and computer.
- Ability to communicate effectively, both verbally and in writing.
- Must be able to organize, file and retrieve information.
- Must be able to proofread documents with accuracy.
- Must be able to work with minimal supervision, prioritize work and meet deadlines.
Salary : $13 - $15