Contracts Administrator

Job ID: 65287

Position: Public Health Administrator 1

Department: TN DOH

Location: 665 Mainstream Drive, 2nd Floor , Nashville, Tennessee 37243

Duration: 4 Months

Hybrid

Job Description

THIS IS A HYBRID POSITION

Summary: Under general supervision, is responsible for the regulatory board's administrative work of average difficulty; and performs related work as required.

Distinguishing Features: An employee in this class handles moderately complex activities for a regulatory board necessary for the execution of statutes and mandates licensing processes.

• Reviews licensure/application, permits, and certifications for status, completeness, accuracy, and eligibility requirements based on policy, procedures, and law.
• Makes a recommendation to accept or reject the application in accordance with pertinent laws, rules, and regulations, and forwards the recommendation to the supervisor for approval.
• Makes determinations on requests for reciprocity and renewal, per policy, procedures, and law.
• Evaluates licensing certificates, registration, or other statements of authority for completeness, accuracy, and eligibility requirements.
• Ensure that licenses and reports are completed accurately.
• Ensures mandates and pronouncements are implemented as assigned.
  
  

Making Decisions And Solving Problems

• Issues licenses, certificates, registration, or other statements of authority to practice in an occupation or profession.
  
  

Processing Information

• Matches payments made to the cashier’s office with the appropriate licensee’s record.
• May process expenditure reports.
  
  

Interacting With Computers

• Enters and/or revises data from multiple sources into data base. May post or adjust payments on the licensee’s record in the computer.
  
  

Documenting/Recording Information

• Maintains and processes license payment records and accounts for fees, including refunds and returned checks. Prepares reports for submission to the board. Maintains license payment records. Coordinates the collection and preparation of reports.
  
  

Communicating With Persons Outside The Organization

• Handles complaints and explains policies, procedures, and laws to applicants, members of the public, board and commission members, operating departments, and other entities. Responds to applicant inquiries about licenses. Supplies requested information, records, or reports. Provides information to other states or professional organizations surveying for information such as the number of licensees or the cost of a license.
• May notify applicants of passing or failing examination scores. May ensure that applicants are notified of passage or failure.
  
  

Getting Information

• Examines the status of the case from established computer databases.
  
  

Scheduling Work And Activities

• Coordinates meetings for pertinent board or commissions. Coordinates the scheduling of requisite competency examinations. Ensures that the testing dates, time, and place are set for test administrators. Ensures the notification of the date, time, and place of the applicant’s examination or interviews. Notifies applicant of date, time, and place of examination or interviews. Prepares the meeting facility. May ensure that applicants are monitored during examinations, and that applicants are notified of passage or failure.
  
  

Communicating With Supervisors, Peers, Or Subordinates

• Relates findings to appropriate personnel (e.g., supervisor, director, or attorney) of the status of the case. Discusses critical deviations from standard policies and procedures with a supervisor. Discusses issues concerning the preparation of reports with supervisor. Collects expenditure reports. May collect reports from inspectors, investigators, and auditors.
  
  

Monitor Processes, Materials, Or Surroundings

• May monitor or review the status of case investigations of individuals practicing pertinent occupations and professions. May monitor applicants during the examination.