Executive Assistant

Job Title: Executive Assistant

Workplace Type: Hybrid (Onsite 2x per week, flexibility required)

Job Location: Addison, Texas, United States

Employment Type: Contract

Pay Rate: $52/hr.

Contract Duration: 6 Months

Job Description:

We are seeking an experienced and proactive Executive Assistant to support 2–3 VPs in Digital Business Services & Experiences. This is a fast-paced role requiring exceptional organizational skills, adaptability, and the ability to coordinate across multiple time zones.

Key Responsibilities:

• Manage complex calendars across multiple time zones, prioritizing high-impact activities and resolving conflicts.
• Proactively manage communications, emails, and requests to ensure nothing falls through the cracks.
• Prepare, maintain, and organize documents, presentations, and reports with high attention to detail.
• Track action items, commitments, and deadlines, ensuring timely completion and escalation when needed.
• Build and maintain strong relationships with internal and external stakeholders, acting as a trusted point of contact.
• Manage domestic and international travel arrangements, optimizing schedules for efficiency.
• Oversee expense reporting and identify opportunities to streamline processes.
• Leverage AI tools to enhance workflows, analyze data, and support executive decision-making.
• Participate in special projects requiring discretion, collaboration, and execution excellence.
• Provide onsite support, including office events and ad hoc executive needs, with flexibility to cover other assistants as required.

Must-Have Qualifications:

• 5 years of administrative or operations experience in high-growth, fast-moving environments.
• Ability to work onsite in Addison, Texas at least 2 days per week.
• Strong resourcefulness, adaptability, and hunger to learn in a fast-evolving AI-driven environment.
• Exceptional situational awareness and attention to detail.
• Clear, concise communication skills and the ability to influence at all levels.

Preferred Qualifications:

• Technical fluency with Office 365, Zoom, Concur, and AI platforms.
• Bachelor’s degree or equivalent experience.
• Experience managing executives in multiple time zones.