Business Management - Office Services Scanner

Job Type

Full-time

Description

NKSFB, LLC is the largest business management firm in the country, with more than 650 employees working from seven offices in the Los Angeles and New York City area. We work alongside the world’s top artists in music, film, and television, as well as athletes, executives, entrepreneurs, and other high achievers, offering a sophisticated range of concierge-style services to meet their lifestyle management needs.

The Role

Our Business Management team in Encino is hiring an office services scanner to join our dynamic team. The office services scanner position is an important part of NKSFB’s internal operations, supporting the firm’s high-volume document workflow and ensuring the accuracy, organization, and security of client information. This role is ideal for someone who is detail-oriented, tech-savvy, and eager to learn within a fast-paced professional services environment. The work directly supports the efficiency and reliability of our business management teams, helping maintain the high standards of confidentiality and precision our clients expect.

What You Will Do

• Operate and maintain high-speed scanners to convert physical documents into digital formats. “Operate and maintain high-speed scanners to convert physical documents into electronic formats.”
• Conduct routine quality checks to ensure scanned images are complete, legible, and properly captured. “Ensure the quality and accuracy of scanned images through routine checks.”
• Organize, categorize, and archive scanned files in accordance with firm protocols to support efficient retrieval.
• Maintain and oversee document archiving and digital file management systems. “Maintain and oversee Archiving and Document Management.”
• Collaborate with Office Services team members to meet daily workflow goals and project deadlines.
• Troubleshoot scanner issues, perform basic maintenance, and escalate technical problems when needed. “Troubleshoot scanner malfunctions and perform preventive maintenance as necessary.”
• Follow all firm policies related to data handling, privacy, and confidentiality. “Follow organization protocols for data handling, privacy, and confidentiality.”
  
  

What You Need To Succeed

• Proficiency with Microsoft Word, Excel, and Outlook. “Competency in Microsoft applications including Word, Excel and Outlook.”
• Strong attention to detail with the ability to identify discrepancies in scanned documents.
• Excellent organizational and time-management skills; able to manage multiple tasks in a fast-paced environment.
• Clear and professional verbal and written communication skills. “Strong verbal and written communication skills a must.”
• Friendly, professional demeanor with strong interpersonal skills and a collaborative mindset.
• Ability to work independently while also contributing to team goals.
• High school diploma or equivalent required; additional certification in data entry, document management, or office technology is a plus. “High school diploma or equivalent; additional certification in data entry or document management is a plus.”
  
  

What Will Set You Apart

• Prior experience operating scanners or working with document imaging systems preferred.
• Experience with digital file management and data entry software.
  
  

Physical Requirements

• The role requires standing, walking, crouching, and lifting up to 15 pounds.
• The position involves frequent use of hands as well as reaching with hands and arms.
• The employee will regularly be required to talk, hear, see, and sit.
• The work environment may involve a moderate to loud noise level.
  
  

Salary Range

The salary range for this role is $45,000 - $50,000 and represents the firm’s good faith and reasonable estimate of the range of compensation at the time of posting. Actual compensation will be dependent upon several factors, including but not limited to, the candidate’s relevant experience, qualifications, and location.

What We Offer

NKSFB is proud to provide a generous range of benefits and rewards designed to support the well-being, security, and overall satisfaction of our employees. As part of our team, you can look forward to:

• Accrue 15 PTO days annually, giving you time to rest and recharge.
• A 401(k) plan with quarterly employer match contributions, when eligible, to help you build your financial future.
• Ten paid holidays each year, plus one extra floating holiday for added flexibility.
• Summer work hours, to allow you to leave work early on designated dates.
• Hybrid work schedules, if applicable, to increase commute convenience.
• Comprehensive medical, dental, and vision coverage to support your health and wellness.
• Access to Flexible Spending Accounts to help manage eligible healthcare and dependent care expenses.
• Basic Life and AD&D insurance for added peace of mind.
• Voluntary Life and AD&D coverage for additional protection.
• Long-term Disability benefits to support you during unexpected challenges.
• Voluntary Critical Illness, Cancer, Hospital Indemnity, and Accident coverage for expanded financial security.
• Wellness activities to promote awareness of the importance of your health across all aspects of your life.
• Pet insurance options so your furry family members are covered too.
  
  

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks and responsibilities. Employees may also perform other duties as assigned.

NKSFB, LLC is an Equal Opportunity Employer and is committed to diversity and inclusion. If you’re a qualified candidate with a disability and you need reasonable accommodation to apply for this position, please contact us at staffing@nksfb.com.

We collect your personal information when you apply for employment at NKSFB, LLC. To learn more about our data privacy practices, please view our Employee Privacy Policy.