What are the responsibilities and job description for the COM-2025-6 Administrative Analyst 2 (Internal Posting) position at NJ Department of Environmental Protection?
Open to: Division-Wide
Work Week: NE (35-hour) Work Week
Salary: (P21) $62,164.36- $88,009.21
Opening Date: 4/3/2025
Closing Date: 4/17/2025
Existing Vacancies: 2
Program/Location
Department of Environmental Protection
Office of the Commissioner
Office of Enforcement Policy
401 East State Street
Trenton, NJ 08625
Scope of Eligibility
Open to permanent employees in a competitive title who work for the Office of the Commissioner and meet the requirements below.
Description
Under the limited supervision of an Administrative Analyst 4 or other supervisor in a state department, institution, or agency, assists in the review, analysis, and appraisal of current department administrative procedures, organization, and performance, and helps to prepare recommendations for changes and/or revisions; does related duties.
Specific to the Position
The selected candidate will be responsible for tasks associated with facilitating the DEP's County Environmental Health Act (CEHA) collaboration. The duties will include processing invoices upon receipt from CEHA counties, which will involve verifying administrative completeness and accuracy and entering applicable information into a data system; entering tracking data, evaluating funding status; developing annual CEHA grant agreements, as well as developing amendments and/or modifications; tracking grant agreement activities and any associated components throughout the contract period, particularly: spending plans, invoices, and CEHA progress and financial reports; assisting in the collection of data, preparation of administrative and informative reports, as well as monitoring application of grant funding which includes the verification, completeness and accuracy of submittals.
Preferred Skill Set
Strong Microsoft Office skills especially in Excel and Word. Knowledge of the Department’s System for Administering Grants Electronically (SAGE).
Requirements
Applicants must meet one of the following or a combination of both experience and education. Thirty (30) semester hour credits are equal to one (1) year of relevant experience.
Six (6) years of professional experience in a business or government agency providing administrative support services and/or coordinating work activities.
OR
Possession of a Bachelor's degree from an accredited college or university; and two (2) years of the above-mentioned professional experience.
OR
Possession of a Master's degree in Public Administration, Business Administration, Economics, Finance, or Accounting; and one (1) year of the above-mentioned professional experience.
NOTE: "Professional experience" refers to work that is creative, analytical, evaluative, and interpretive; requires a range and depth of specialized knowledge of the profession's principles, concepts, theories, and practices; and is performed with the authority to act according to one's own judgment and make accurate and informed decisions.
service by the closing date of this posting. Failure to provide documentation may result in ineligibility.
NOTE: All U.S. degrees and transcripts must be from an accredited college or university. All foreign degrees and transcripts must be evaluated for accreditation by a recognized evaluation service by the closing date of this posting. Failure to provide documentation may result in ineligibility.
License
Appointees will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle, rather than employee mobility, is necessary to perform the essential duties of the position.
Veteran's Preference
To qualify for New Jersey Veteran's Preference/status, you must establish Veteran's Preference through the Department of Military and Veteran's Affairs. Please submit proof of your Veteran's Preference along with your resume as indicated. For more information, please visit https://www.nj.gov/military/veterans/services/civil-service-preference/
Residency
All persons newly hired on or after September 1, 2011, have one year from the date of employment to establish, and then maintain principal residence in the State of New Jersey subject to the provisions of N.J.S.A. 52:14-7 (L.2011, Chapter 70), also known as the “New Jersey First Act”.
Authorization to Work
Selected candidates must be authorized to work in the United States per the Department of Homeland Security, United States Citizenship, and Immigration Services regulations. NOTE: The State of New Jersey does not provide sponsorship for citizenship to the United States.
Equal Opportunity Employment
The State of New Jersey seeks to increase the richness and diversity of its workforce, and in doing so, become the employer of choice for all people seeking to work in State Government. To evaluate the effectiveness of our efforts to attract and employ a diverse workforce, applicants are asked to voluntarily answer a few brief questions on the NJ Affirmative Action Information Form. All information is considered confidential and will be filed separately with the agency's affirmative action officer. This information will not be part of your application for employment and will not be considered in any hiring decision.
Work Week: NE (35-hour) Work Week
Salary: (P21) $62,164.36- $88,009.21
Opening Date: 4/3/2025
Closing Date: 4/17/2025
Existing Vacancies: 2
Program/Location
Department of Environmental Protection
Office of the Commissioner
Office of Enforcement Policy
401 East State Street
Trenton, NJ 08625
Scope of Eligibility
Open to permanent employees in a competitive title who work for the Office of the Commissioner and meet the requirements below.
Description
Under the limited supervision of an Administrative Analyst 4 or other supervisor in a state department, institution, or agency, assists in the review, analysis, and appraisal of current department administrative procedures, organization, and performance, and helps to prepare recommendations for changes and/or revisions; does related duties.
Specific to the Position
The selected candidate will be responsible for tasks associated with facilitating the DEP's County Environmental Health Act (CEHA) collaboration. The duties will include processing invoices upon receipt from CEHA counties, which will involve verifying administrative completeness and accuracy and entering applicable information into a data system; entering tracking data, evaluating funding status; developing annual CEHA grant agreements, as well as developing amendments and/or modifications; tracking grant agreement activities and any associated components throughout the contract period, particularly: spending plans, invoices, and CEHA progress and financial reports; assisting in the collection of data, preparation of administrative and informative reports, as well as monitoring application of grant funding which includes the verification, completeness and accuracy of submittals.
Preferred Skill Set
Strong Microsoft Office skills especially in Excel and Word. Knowledge of the Department’s System for Administering Grants Electronically (SAGE).
Requirements
Applicants must meet one of the following or a combination of both experience and education. Thirty (30) semester hour credits are equal to one (1) year of relevant experience.
Six (6) years of professional experience in a business or government agency providing administrative support services and/or coordinating work activities.
OR
Possession of a Bachelor's degree from an accredited college or university; and two (2) years of the above-mentioned professional experience.
OR
Possession of a Master's degree in Public Administration, Business Administration, Economics, Finance, or Accounting; and one (1) year of the above-mentioned professional experience.
NOTE: "Professional experience" refers to work that is creative, analytical, evaluative, and interpretive; requires a range and depth of specialized knowledge of the profession's principles, concepts, theories, and practices; and is performed with the authority to act according to one's own judgment and make accurate and informed decisions.
service by the closing date of this posting. Failure to provide documentation may result in ineligibility.
NOTE: All U.S. degrees and transcripts must be from an accredited college or university. All foreign degrees and transcripts must be evaluated for accreditation by a recognized evaluation service by the closing date of this posting. Failure to provide documentation may result in ineligibility.
License
Appointees will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle, rather than employee mobility, is necessary to perform the essential duties of the position.
Veteran's Preference
To qualify for New Jersey Veteran's Preference/status, you must establish Veteran's Preference through the Department of Military and Veteran's Affairs. Please submit proof of your Veteran's Preference along with your resume as indicated. For more information, please visit https://www.nj.gov/military/veterans/services/civil-service-preference/
Residency
All persons newly hired on or after September 1, 2011, have one year from the date of employment to establish, and then maintain principal residence in the State of New Jersey subject to the provisions of N.J.S.A. 52:14-7 (L.2011, Chapter 70), also known as the “New Jersey First Act”.
Authorization to Work
Selected candidates must be authorized to work in the United States per the Department of Homeland Security, United States Citizenship, and Immigration Services regulations. NOTE: The State of New Jersey does not provide sponsorship for citizenship to the United States.
Equal Opportunity Employment
The State of New Jersey seeks to increase the richness and diversity of its workforce, and in doing so, become the employer of choice for all people seeking to work in State Government. To evaluate the effectiveness of our efforts to attract and employ a diverse workforce, applicants are asked to voluntarily answer a few brief questions on the NJ Affirmative Action Information Form. All information is considered confidential and will be filed separately with the agency's affirmative action officer. This information will not be part of your application for employment and will not be considered in any hiring decision.
The New Jersey Department of Environmental Protection is an Equal Opportunity Employer and is committed to inclusive hiring and a diverse workforce. We strongly encourage people from all backgrounds to apply. Accommodations under ADA will be provided upon request.
Salary : $62,164 - $88,009
