Consultation Intake Specialist (Litigation)

Job Description:

The Consultation Intake Specialist is responsible for providing support in a fast-paced work environment facilitating intake of new business inquiries specific to the San Francisco office Construction & Real Estate Litigation group.

A career at Nixon Peabody is the opportunity to do work that matters. It’s the chance to use your knowledge to shape what’s ahead. To share, to innovate, to learn at a firm that taps the power of collective thinking.

We’ve created a dynamic, energizing environment that promotes success for our clients and each other. We offer fast growth, connectedness and training in business as well as law. And our rigorous standards assure you are part of a diverse team of top talent at every turn.

If you’re someone who’s looking toward the future, we’d love to hear from you.

Location: San Francisco, CA

• Communicate with potential clients via phone and email while managing the SF Intake outlook inbox
• Schedule consultation appointments with potential clients on appropriate attorney calendars based on scope of work
• Provide potential clients with needed intake tasks to complete via an automated intake form as well as link for payment related to consultation calls
• Coordinate intake of potential client related documentation and store appropriately
• Manage Smartsheet form throughout the consultation process updating status of intake, billing, and payment
• Produce engagement letters
• Obtain signature and finalize engagement letters using DocuSign
• Process conflicts and new business intake forms
• Prepare correspondence as directed by attorneys
• Perform other duties as assigned
  
  
  

To perform this job successfully, you must be able to perform each essential job responsibility listed above, satisfactorily, with or without reasonable accommodation. Nixon Peabody retains the right to change or assign other duties to this position. The requirements listed below are representative of the skills and abilities required.

• 3-5 years of relevant experience within a law firm setting.
• Bachelor’s Degree preferred. Work experience in lieu of a degree will be considered.
• Excellent technical skills in MS Office including Outlook, Word, Excel, and PowerPoint.
• Excellent judgment, communication, verbal and written, and interpersonal skills.
• Ability to develop, maintain and manage professional contact attorneys and staff.
• Strong organizational skills and attention to detail.
• Strong customer service orientation.
• Ability to work in a team environment.
• Strong vocabulary, grammar, spelling and punctuation skills.
• Must be a team player focused on client service.
• Energetic.
  
  
  

In accordance with applicable Federal and State laws, the anticipated annual salary range for this position, depending on location, is as follows: San Francisco, CA: $57,500 to $79,200

In addition to a standard benefits package, this role may be eligible for additional contingent compensation based on an array of factors, including but not limited to: work performance, geographic location, work experience, education, and qualifications. Because such contingent compensation is not yet calculable or may be zero ($0) in some circumstances, the above-listed salary range(s) are Nixon Peabody’s good faith estimate of the annual salary(ies) it reasonably expects to pay for the position at the time of this posting.

To comply with Federal law, Nixon Peabody participates in E-Verify. All newly-hired employees are verified through this electronic system established by the Department of Homeland Security (DHS) and the Social Security Administration (SSA) to confirm their identity and employment eligibility. Please refer to the Notice of E-Verify Participation and the Right to Work posters on the Nixon Peabody Careers page for more information.

Nixon Peabody LLP is an Equal Opportunity / Affirmative Action Employer: Disability / Veteran. Nixon Peabody is committed to creating a fair workplace and does not discriminate against any employee or applicant for employment because of race, creed, color, national origin, sex, age, disability, marital status, sexual orientation, citizenship status, or any other characteristic protected by applicable law.