Billing Coordinator

Job Description:

The Billing Coordinator is responsible for preparing bills and providing support to assigned billing attorneys. A hybrid work schedule is available for this position.

A career at Nixon Peabody is the opportunity to do work that matters. It’s the chance to use your knowledge to shape what’s ahead. To share, to innovate, to learn at a firm that taps the power of collective thinking.

We’ve created a dynamic, energizing environment that promotes success for our clients and each other. We offer fast growth, connectedness and training in business as well as law. And our rigorous standards assure you are part of a diverse team of top talent at every turn.

If you’re someone who’s looking toward the future, we’d love to hear from you.

Location: Rochester, NY

• Prepare and distribute monthly pre-bills to assigned billing attorneys and practice assistants.
• Implement instructed revisions, transfers, rate changes and other requested billing adjustments.
• Prepare and submit invoices to clients.
• Provide billing research for current and past bills upon request.
• Monitor work-in-progress (WIP) and assist billing attorneys with minimizing unbilled WIP.
• Conduct detailed analysis of accounting and billing issues to reconcile discrepancies.
• Work collaboratively with collections to minimize accounts receivable issues and credit balances.
• Answer and respond to billing questions promptly.
• Monitor and respond to Billing Help Desk requests.
• Provide back-up assistance as needed.
• Perform other duties as assigned.
  
  
  

To perform this job successfully, you must be able to perform each essential job responsibility listed above, satisfactorily, with or without reasonable accommodation. Nixon Peabody retains the right to change or assign other duties to this position. The requirements listed below are representative of the skills and abilities required.

• 0-1 years of billing experience, preferably within a law firm or professional services environment.
• Associate’s Degree in business, finance or related field. Bachelor’s Degree preferred. Work experience in lieu of a degree will be considered.
• Excellent customer service skills and passion for continual improvement in results.
• Attention to detail and organizational skills including record keeping, data collection and systems information skills.
• Self-starter who is motivated to succeed.
• Ability to interact with attorneys, office staff and clients in a professional manner.
• Ability to compile, analyze and present data in a user-friendly format.
• Ability to prioritize and complete multiple tasks to meet strict deadlines.
• Effective interpersonal and communication skills, both written and verbal.
• Ability to work both individually as well as part of a team in a fast-paced environment.
  
  
  

In accordance with applicable Federal and State laws, the anticipated annual salary range for this position, depending on location, is as follows

• Rochester, NY: $52,500 to $72,050
  
  
  

In addition to a standard benefits package, this role may be eligible for additional contingent compensation based on an array of factors, including but not limited to: work performance, geographic location, work experience, education, and qualifications. Because such contingent compensation is not yet calculable or may be zero ($0) in some circumstances, the above-listed salary range(s) are Nixon Peabody’s good faith estimate of the annual salary(ies) it reasonably expects to pay for the position at the time of this posting.

Nixon Peabody LLP is an Equal Opportunity / Affirmative Action Employer: Disability / Veteran. Nixon Peabody is committed to creating a fair workplace and does not discriminate against any employee or applicant for employment because of race, creed, color, national origin, sex, age, disability, marital status, sexual orientation, citizenship status, or any other characteristic protected by applicable law.

To comply with Federal law, Nixon Peabody participates in E-Verify. All newly hired employees are verified through this electronic system established by the Department of Homeland Security (DHS) and the Social Security Administration (SSA) to confirm their identity and employment eligibility. Please refer to the Notice of E-Verify Participation and the Right to Work posters on the Nixon Peabody Careers page for more information.