Purchasing Coordinator

About Us

Nitrous Outlet is a manufacturer and supplier of high-performance nitrous oxide systems and automotive performance products. We operate in a fast-paced, inventory-driven environment where accurate purchasing, reliable inventory levels, and strong vendor relationships are essential.

We are seeking an organized and dependable Purchasing Coordinator to manage routine inventory replenishment, monitor product usage, maintain vendor relationships, and help control purchasing costs.

Position Overview

The Purchasing Coordinator is responsible for monitoring inventory levels, placing routine purchase orders, reviewing product usage, and adjusting inventory minimum and maximum levels when appropriate.

This position also communicates directly with vendors to request quotes, compare pricing, follow up on orders, source new materials, and resolve purchasing issues.

This is a non-managerial role for someone who is detail-oriented, comfortable working with numbers and spreadsheets, and capable of balancing inventory availability with cost control.

Responsibilities

• Monitor inventory levels for regularly stocked materials, components, and products.
• Place routine replenishment orders based on inventory levels, supplier lead times, open purchase orders, and expected usage.
• Review inventory usage and purchasing history to identify changes in demand.
• Adjust inventory minimum and maximum levels when supported by usage trends, lead-time changes, or production needs.
• Identify potential stockouts, shortages, slow-moving inventory, and unnecessary overstock.
• Create and track purchase orders for established inventory items.
• Confirm pricing, quantities, lead times, and expected delivery dates with vendors.
• Follow up on late shipments, backorders, shortages, damaged items, and missing paperwork.
• Maintain professional communication and working relationships with vendors.
• Request updated pricing, quantity discounts, freight terms, and product availability.
• Re-shop frequently used or high-volume parts to confirm competitive pricing.
• Compare vendors based on cost, lead time, minimum order quantities, freight, quality, and reliability.
• Source new products or materials as requested by Management, R&D, Production, Sales, or Warehouse personnel.
• Maintain accurate vendor, cost, lead-time, purchasing, and inventory information in Fishbowl and other internal systems.
• Assist with invoice, freight, pricing, and receiving discrepancies.
• Communicate purchasing delays or inventory concerns to the appropriate internal departments.

Qualifications

• Strong attention to detail and organizational skills.
• Strong written and verbal communication skills.
• Ability to manage multiple vendors, purchase orders, inventory items, and deadlines.
• Ability to review inventory data and recognize changes in product usage.
• Comfortable working with spreadsheets, email, and computerized inventory systems.
• Strong follow-up skills and persistence when resolving purchasing issues.
• Professional demeanor when communicating with vendors and internal staff.
• Ability to work independently while following company purchasing procedures.
• Ability to learn new systems and processes quickly.

Preferred Experience

• Previous experience in purchasing, inventory control, supply chain support, vendor relations, or office administration.
• Experience in a manufacturing, automotive, warehouse, or inventory-driven business.
• Experience creating and tracking purchase orders.
• Familiarity with inventory minimum and maximum levels.
• Familiarity with Fishbowl Inventory or similar systems.
• Understanding of purchasing terms such as MOQ, lead time, quantity breaks, freight terms, and landed cost.
• Basic negotiation experience.
• Familiarity with the aftermarket automotive performance industry is a plus.

Work Environment

• Full-time, on-site position.
• Primarily office-based with frequent computer and phone usage.
• Regular interaction with Warehouse and Production personnel.
• Occasional time spent in warehouse and manufacturing areas to verify inventory or product information.
• Must be able to safely navigate an active warehouse and manufacturing environment.

The ideal candidate takes ownership of their work, follows through on open issues, and recognizes inventory or purchasing problems before they become emergencies.

Pay: From $22.50 per hour

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person

Salary : $23