Office and Facilities Manager

Overview

NISA Investment Advisors, LLC (NISA) offers customized investment solutions for tax-exempt and taxable institutional clients. NISA manages over $285 billion in fixed income and equity securities, and over $159 billion in derivative notional value. We seek bright, motivated individuals who can contribute to our growing team of professionals. Candidates with a high degree of independent thinking skills, strong analytical and quantitative skills, and team playing abilities are encouraged to apply.

Responsibilities

The Office and Facilities Manager is responsible for overseeing all aspects of facility operations, maintenance, and strategic planning to ensure a safe, efficient, and high-functioning workplace environment for 400 employees. NISA’s state-of-the-art facility is designed to enhance collaboration through employee amenities such as an onsite cafeteria, an open floor plan that maximizes knowledge-share and training spaces that facilitate NISA's grow-from-within approach. The modern office space enhances NISA’s commitment to teamwork and innovation among employees, which aids in developing creative and thoughtful customized investment solutions for clients. The Office and Facilities Manager plays a critical part in supporting NISA’s infrastructure, coordinating with internal stakeholders, and managing vendor relationships to deliver seamless facility services.

Key responsibilities include:

Operations and Maintenance:

• Maintain office access control and security systems
• Oversee critical infrastructure systems to include: Uninterrupted power supplies (UPS Systems) and building generators
• Respond promptly to maintenance issues and coordinate repairs
• Ensure compliance with OSHA, ADA, and local building codes
• Maintain relationships with property managers, leasing agents, and brokers
• Track and manage facilities assets to maintain accurate records of furniture, fixtures, and leasehold improvements
• Manage vendor relations, including office maintenance and food service

Space Planning and Office Moves:

• Maintain accurate floor plans and seating charts
• Coordinate office moves and workstation setups
• Plan for space usage and future expansion needs
• Oversee buildouts and renovation projects

Budgeting and Procurement:

• Develop and manage the facilities operating budget
• Approve and track vendor invoices
• Procure furniture, fixtures, and supplies
• Monitor and forecast facilities-related expenses

Emergency Planning and Business Continuity:

• Maintain evacuation plans
• Ensure emergency supplies (First Aid, AED) and backup systems (UPS, generator) are available
• Coordinate with crisis management and business continuity teams for site restoration and recovery

Administrative Oversight:

• Supervise reception and administrative teams
• Ensure shared spaces are clean and functional
• Oversee shipping, receiving, and inventory of office supplies

Qualifications

• 5 years of experience in office and facilities management
• Strong knowledge of building systems, lease administration, and vendor management
• Experience with budget oversight and asset management
• Excellent organizational and communication skills
• Bachelor’s degree in Facilities Management, Business Administration, or related field preferred
• Experience mentoring and supporting the development of junior team members

NISA’s culture encourages collaboration and innovation. We seek self-motivated, intellectually curious individuals willing to push themselves and others in an environment that celebrates fresh thinking. We equip employees with the resources needed to excel and we encourage personal development. NISA is dedicated to internally cultivating and rewarding talent. Employees at NISA are provided with a wide range of benefits, including health, dental, vision and life insurance options, paid time off, a competitive retirement plan, onsite cafeteria, fitness center, a health and wellness program and an educational assistance program.

NISA is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.

Salary : $159 - $285