What are the responsibilities and job description for the HR Administrator - Japanese Steel Trading Company (Hybrid) position at Nippon Steel Trading Americas, Inc.?
Highlights
This role requires strong communication skills and the ability to work independently and collaboratively within a team environment.
- Business level in English
- Computer / Software skills
- Office Admin work experience is a plus
- Self motivated and task management skill
- Japanese language skill is a plus
- New graduates are also welcome to apply
Full time / Non-exempt (Hourly)
Office location: Schaumburg, IL
Working hour: 8:30am - 5pm (M-F)
*Hybrid: Up to 2 days per week Telework option will be available after training period (30 - 90 days).
Title: Sales Coordinator
Great Health/Dental/Vision insurance are available.
Main duties
- Office supplies maintenance
- Executive support
- HR related administration
- Event planning / organizing
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Position Summary
Provides administrative and clerical level support, including, but not limited to: Executive Management; Human Resources & Administration and Credit Departments. Responsible for day-to-day assistance with, and execution of, applicable office management and related organizational procedures. Initial contact for applicable employee HR and benefit issues.
Essential Functions and Responsibilities
- Assist with office maintenance needs/issues including contact with Office of the Building
- Coordinate / perform general office duties such as monitoring and maintaining stock of office supplies (coffee, paper, pens, etc.). Prepare and submit for approval purchase invoices.
- Provide reception duties including answering main line and forwarding to appropriate department
- Provide general support to visitors (restaurant reservations, meeting room set up, serve refreshments, etc.)
- Participate in Human Resources activities: coordinate employee seminars; company events; maintain up-to-date payroll information, and other tasks as requested.
- Assist with IT related system needs, work with IT support team to resolve hardware / software issues, track and manage company owned assets (cell phones, laptops, cars, etc.).
- Develop and manage applications in Kintone (Office Management Software) and serve as first level resource for employee issues related to Kintone.
- Involvement with Credit Department activities to include gathering necessary data for monthly Marine Insurance report; renewal of business insurance; obtain and distribute Certificates of Insurance.
- Review, reconcile, and submit for approval, all group insurance and related benefit plan invoices along with corporate invoices (rent, energy, data services, etc.)
- Maintain up-to-date company records. File and retrieve corporate documents, records, and reports.
- Review office operating practices and procedures to determine whether improvements can be made in areas such as workflow, reporting procedures, or expenditures.
Secondary / Administrative Responsibilities
- Prepare agendas, coordinating catering for luncheons, for committee, board, and other meetings.
- Make travel arrangements, booking hotels, etc.
- Open, sort, and distribute incoming correspondence, including faxes and email.
- Prepare outgoing mail (envelopes, packages, etc.)
- Provide administrative / clerical support to CEO, COO, CFO, Expats and to other departments as requested.
Qualifications
- Associate's degree or equivalent (Bachelor's degree preferred)
- Office/Admin work experience preferred
- Fluent / Business level in English
- Japanese skill is not required but helpful
- Excellent communication skills (written and verbal)
- Proficient in Microsoft Office, especially in Word and Excel
- Legally authorized to work in the United States
Salary : $50,000 - $55,000
