General Business Assistant

Overview

Nippon Express Company, Ltd. (“NX”) was founded in 1872 in Japan and is headquartered in Tokyo.  NX employs approximately 72,000 employees at 733 locations, in 47 countries and 314 cities around the world. 

Nippon Express U.S.A., Inc. (“NEU”) was incorporated in New York in 1962 as a fully owned subsidiary of NX.  NEU provides logistics solutions and comprehensive transportation services through its international freight forwarding and logistics network, including specialized handling of: air, land, sea and express packages; all types and sizes of cargo; personal effects and household goods; fragile and perishable freight; and livestock.  NEU also provides related services, such as warehousing, distribution and customs brokerage and clearance. NEU operates at 55 locations in 27 states within the U.S., with approximately 1300 employees.  NEU has enjoyed tremendous growth and success as one of the top five international freight forwarders in the world. We connect people with products throughout the world.

Responsibilities

• Administrative Support to Department Management
• Daily Inspection for KPI
• Maintenance of internal records such as vehicle logs and/or office equipment and general business support function as assigned.
• Process invoices (internal & external) for Admin & Air department
• Provide support service to other Import/Export Agent for the documentation General business support function as assigned.
• Perform general administrative duties including data entry, filing, scanning, and document management.
• Communicate with vendors.
• Collect information from the files or appropriate personnel for routine inquiries on office program or periodic reports.
• Maintain office supply inventory and reorder supplies as necessary.
• Support warehouse supervisors with employee timekeeping, scheduling, and reporting.
• Help coordinate safety training and compliance documentation.
• Ensure administrative tasks are completed accurately and in a timely manner.
• Explain to subordinate or branch/office personnel supervisor’s requirements concerning office procedure.

Salary Pay Range: 

Min $17.00 Hourly

Max$20.00 Hourly

This salary range is a good faith estimate of the expected salary range for this position, based on a wide range of factors including qualifications, experience and training, operational and business needs and other considerations permitted by law.  At NEU, it is not typical for an individual to be hired at or near the top of the range for the role.

Qualifications

Qualifications:

• High school diploma or equivalency certificate or significant or relevant or appropriate working experience.
• Computer proficiency (MS Work, Excel, Lotus Notes, AS/400).
• Some knowledge of general and Export Computer application technology desirable.
• Some knowledge of international commerce (sales and payment term, method, customs regulations etc.) desirable.
• Strong interpersonal, verbal, and written communications.
• Good teamwork skills and inclination.

Work Environment:

(With or without accommodations) This position is predominantly sedentary office work which involves sitting, typing, filing, and conversing on the phone.

This job description is not intended to be and should not be construed as an all-inclusive list of all the responsibilities and working conditions of the position. While it is intended to accurately reflect the position activities and requirements, management reserves the right to modify, add or remove duties and assign other duties as necessary.

Nippon Express offers a generous Employee Benefits Package including:

• Medical, Dental, and Vision beginning the 1st of the month after 30 days.
• 401k with a company match
• Flexible Spending Accounts, HSA, Life and Accidental Death & Dismemberment Insurance, Short & Long Term Disability, Auto and Home policies, Commuter Benefits, and much more.
• Generous Vacation and Sick time.

Nippon Express USA provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Salary : $17 - $20