Assistant Manager, Human Resources - Payroll

Responsibilities

1. Attendance Management

• Maintain accurate attendance records for all employees.
• Monitor and track absenteeism, late coming, early going, and leave balances.
• Coordinate with team leads/managers for attendance regularization.
• Generate attendance reports for payroll processing.
• Ensure biometric or digital attendance systems are functional.
• Address and resolve employee queries related to attendance.
• Ensure adherence to attendance policies.

2. Payroll

• Collect and validate monthly attendance, leaves, and overtime data.
• Process monthly salaries, incentives, and deductions.
• Ensure compliance with tax regulations, PF, ESI, PT, and other statutory components.
• Generate payslips and ensure timely disbursement of salaries.
• Handle payroll-related queries from employees.
• Coordinate with finance for disbursement and reporting.
• Keep records of salary revisions, arrears, and bonuses.
• Ensure full & final pay is calculated accurately, including unused leave days, bonuses, and other entitlements. Facilitate the continuation or termination of benefits (health, life insurance, etc.).

3. Laptop Shipment & Recovery

• Coordinate shipment of laptops and accessories to new joiners or remote employees.
• Maintain inventory records of IT assets issued and recovered.
• Track and ensure timely recovery of laptops from resigned/terminated employees.
• Work closely with IT and courier partners for logistics and asset management.
• Update asset tracking tools and reconcile with physical inventory.
• Report lost/damaged assets and coordinate replacements or deductions.

4. HR Business Partnering

• Support talent management, engagement, and performance initiatives.
• Collaborate with managers to address employee concerns and ensure HR alignment.
• Assist in policy communication, grievance handling, and conflict resolution.
• Support new joiner onboarding and employee lifecycle activities.
• Provide data-driven insights to support decision-making.
• Assist in HR audits, surveys, and engagement programs.

5. Statutory Compliance

• Ensure compliance with labor laws (PF, ESI, Gratuity, PT, etc.).
• Prepare and submit periodic statutory returns and filings.
• Liaise with government bodies and auditors for inspections or assessments.
• Maintain documentation and records as per legal requirements.
• Stay updated with changes in labor legislation and implement necessary changes.
• Coordinate with vendors/consultants for external compliance support.

6. Background Check (BGC) – Ex-Employee Verification

• Monitor and respond to employment verification requests received via email.
• Verify ex-employee details such as tenure, designation, and dates of employment.
• Ensure timely and accurate responses to verification agencies or prospective employers.
• Maintain records of all verification requests and responses for audit/reference.
• Coordinate with HR records or internal databases to confirm employee information.
• Escalate any discrepancies or sensitive cases to senior HR or legal, if needed.

Qualifications

• 5 years of progressive Human Resources.
• Bachelor’s degree of equivalent in Human Resources or related field.
• 2 years expeirence in handling HR operations for 800 employee base.
• Strong verbal and written communication skills.

Key Competencies

1. Attention to Detail

• Crucial for Attendance, Payroll, F&F, BGC, Statutory Compliance.
• Ensures accuracy in data entry, calculations, and verification processes.

2. Confidentiality & Integrity

• Essential for Payroll, BGC, F&F, and Statutory roles.
• Involves handling sensitive employee data with discretion and trust.

3. Time Management & Prioritization

• Important for BGC, F&F, Laptop Recovery, and Statutory filings.
• Ensures timely completion of tasks and adherence to deadlines.

4. Communication Skills

• Vital across all roles, especially HRBP, BGC, TS2, and Attendance.
• Includes both written and verbal communication for stakeholder interaction.

5. Process & Compliance Orientation

• Key for Statutory, Payroll, F&F, and Attendance functions.
• Understanding and following internal processes and legal requirements.

6. Analytical & Problem-Solving Skills

• Needed for Attendance, Payroll, and HRBP roles.
• Helps in identifying issues, analyzing trends, and recommending improvements.

7. Technical/Tool Proficiency

• Required in Attendance systems, Payroll software, ATS (for TS2), and Asset Management tools.
• Familiarity with HRMS, Excel, ERP, or recruitment platforms is beneficial.

8. Collaboration & Coordination

• Important for roles like Laptop Shipment, F&F, TS2, and HRBP.
• Involves working with cross-functional teams (IT, Admin, Finance, Vendors).

9. Customer/Employee Service Orientation

• Applies to BGC, TS2, HRBP, and F&F.
• Ensures a positive experience for employees, candidates, and external verifiers.

10. Documentation & Record-Keeping

• Core for BGC, Statutory, Payroll, and Asset Recovery.
• Maintaining accurate, audit-ready records and logs.

Location & Hours

• This is an office-based role in our Hyderabad office. Core schedule hours would be 10:00-7:00p.m. IST. Hours could flex outside to these core hours based on meetings with US teams.