What are the responsibilities and job description for the Personal Assistant position at Night?
We are seeking a highly organized, proactive, and grounded Personal Assistant in Austin, Texas to support a high-profile creator across day-to-day personal and professional responsibilities. This role is ideal for someone who thrives in fast-paced, high-pressure, creative environments, enjoys wearing multiple hats, and brings both structure and calm to a dynamic schedule.
Key Responsibilities
Key Responsibilities
- Schedule Management: Maintain and manage a dynamic, ever-changing calendar across personal, professional, and travel commitments.
- Travel Coordination: Arrange travel needs, accommodations, and detailed itineraries.
- Day-to-Day Personal Support: Check PO Box, run errands (minimal/as needed), organize PR room, respond to emails, manage content calendar, maintain organized workflows (docs, folders of content, etc.)
- Communication: Act as a gatekeeper by managing calls, emails, texts, and in-person requests; liaise with the management team, etc.
- Confidentiality & Discretion: Uphold a high level of privacy and professionalism at all times; handle sensitive information with absolute confidentiality.
- Personal Tasks: Coordinate returns, organize PR gifting, etc.
- On-Set Support: Assist with any BTS content needed when shooting.
- 2 years of experience supporting high-profile individuals, celebrities, or C-suite executives.
- Outstanding organizational and multitasking skills; able to manage multiple priorities in real time.
- Excellent written and verbal communication.
- Proficient with calendar management tools (Google Calendar, iCal), travel platforms, and mobile organization apps.
- Strong sense of judgment, integrity, and discretion.
- Flexible schedule (Part time in-person, part-time WFH).
- Must be able to travel on occasion.
- Must have a car valid driver’s license and passport.
- Calm under pressure; thrives in high-stress or unpredictable environments.
- Intuitive and proactive — anticipates needs before they arise.
- Impeccable attention to detail.
- Personable and professional demeanor; able to work well with various personalities.
- Problem-solver with a “no task too big or small” attitude.