HUMAN RESOURCES ADMINISTRATOR

Nidec Mobility America Corporation(NMOA) is looking for an energetic and focused Human Resources Administrator within our ‘Hybrid’ work environment.

NMOA (St. Charles, IL), headquarters our family of Companies with facilities in the USA, Canada, Germany and Mexico (with our Sales Team based in Detroit Metro).

A little about Nidec Mobility.. We are the North America headquarters for Nidec Mobility America (locations in Illinois, Michigan, Ohio, Canada, Mexico) and a leading Automotive Electronics Designer and manufacturer of sophisticated electronic sensing and control technology / components. We control the most discrete functions within an automobile, including: power system components, complex user interfaces, seat and power window switches, and instrument panel controls, electronic sensing/radar).

Objective

Under general direction, support developing a culture to ensure the individual’s positive energy (along with HR team members) continually drives consistent standards of respect for humanity, supporting the Company’s mission to improve lives and contribute to a better society.

Purpose of the Position

Our HR Administrator is responsible to develop business relationships with team members of assigned departments, while supporting group leaders, supervisors and managers to ensure the smooth, efficient, and compliant day-to-day operation of all human resources administrative functions, thereby supporting a safe, productive, and stable workforce

Essential Duties and Responsibilities

Provide Human Resources support activities (administering):

• Utilize the Company’s HRIS System (Workday) to administer employee database activities.
• Utilize the Company’s Recruiting System (LinkedIn) for recruiting purposes.
• Headcount reporting (1) North America Weekly Report, 2) North America Monthly Report & Japan Monthly Report), as directed
• Weekly Presidents Report compilation
• Weekly Rally Point (Emergency Evacuation) postings
• Maintain Document Control System – HR Fileserver; SharePoint (Intranet)
• Employment Verifications (ADP ‘The Work Number’)
• Temporary to Regular Employee Conversion administration (Background Checks, Drug Tests)
• Special Employee Events Coordination (Employee Events, Christmas Luncheons)
• Employee Wellness (Vitality) Program administration
• New Hire Program Administration/Facilitation
• Onboarding / Offboarding
• Background Check / Drug Test Administration
• Organization Announcements for New Hires
• 1st day Facility Tour
• Introduction to HR Dept., Sr. Leaders and New Hires’ Home Dept.
• Administer New Hire Orientation Program, according to Initial Training Record (POQ-18-FO), including Intro to Nidec Mobility On-boarding Orientation, Quality Management System and Basic Safety Training.
• Serve as a key informational source and point of reference to new hires during their full orientation period
• Training Program Support/Development
• Smock, Safety Shoe administrative distribution
• Regular / Temporary Employee Requisition Maintenance
• Support the recruiting process via LinkedIn), pre-screening applicants (‘Knock-out Questions’ / Behavior-based interviewing), and coordinating drug testing and background investigations, verifying I-9 documentation.
• Collaborate with hiring manager on the selection of candidates and making job in a timely and cost efficient manner.
• Utilize temporary agencies, posts internal jobs and coordinates the internal interview process.
• Act as Human Resources liaison with supervisors/managers during the termination process to exit the employee properly; Ensures necessary paperwork is completed and issued at termination; Conducts exit interviews (as applicable) to determine reasons leading to separation.
• Collaborate in appropriate resolution of employee relations issues and is present during disciplinary meetings, scribing notes as applicable with Human Resources Manager.
• Coordinate internal and external training requirements for employees. Process necessary paperwork for approval of supervisor and maintains training database in HRIS. (As needed, during absence of HR’s Training Specialist).
• In collaboration with Nidec America’s Benefits Department, support/supply employees with information regarding Nidec Mobility Benefit Programs, (i.e., paid time off, holidays, medical/dental coverage, life insurance, retirement/savings, credit union, etc.).
• Serve as liaison, supporting assigned plant-level payroll activity via ADP Vantage system, paycheck distribution, and other forms completion / record-keeping, report creation processes (ex., Requisitions, employee status change forms; salary approvals, ADP database reports).
• Actively participates in HR Team weekly meetings.
• Co-actively maintain the Employment Requisition Log.
• Administer employee-related communications per the guidance of the Human Resources Supervisor.
• Conduct research, and compiles, audits and provides written reports as directed
• Administer, conform with and abide by all regulations, policies, work procedures, safety rules and instructions.
• Scan/Faxes/Files documents (ex., personnel/training files and other documents).
• Support / Implement Nidec Mobility’s ISO9001/IATF16949 Quality System, ISO14001 Environmental Policy, ISO45001 Occupational Health & Safety Program as they pertain to work activities.
• Perform other related duties as required and assigned.

NOTE: This position Is Not open to Recruiting agencies