What are the responsibilities and job description for the Executive Assistant position at Nicola's Home?
Company Description: Nicola’s Home is a Yarmouth, Maine-based design and design/build studio led by designer Nicola Manganello, known for blending antique and contemporary styles to create welcoming, comfortable, and timeless spaces. The studio handles a range of projects, from full home renovations to real estate development, including the Maeve’s Way subdivision, where Nicola has designed, built, and decorated multiple homes. A core philosophy of Nicola’s Home is creating environments that foster emotional and physical comfort and encourage connection and conversation among families and guests. In addition to interior design services, the business includes textile design for Garnet Hill, a specialty home boutique, and a web store, all focused on helping people transform houses into homes. Team members join a creative, client-focused environment dedicated to thoughtful design and elevated living spaces.
Role Description The Executive Assistant at Nicola’s Home is a full-time, on-site role based in Yarmouth, ME, providing comprehensive administrative and organizational support FOr the owner, Nicola. Day-to-day responsibilities include managing calendars, scheduling meetings, coordinating travel, and preparing correspondence and project documents. Since the executive assistant will work side by side with Nicola, they will need a strong Social media and marketing mindset and experience. They will also support smooth office operations, including filing, data entry, and document management. This role interfaces with clients and vendors, ensuring clear communication, timely follow-up, and professional representation of the brand. The Executive Assistant also supports design and project workflows by organizing information, maintaining timelines, and assisting with special projects as needed.
Qualifications
- Candidates should possess strong Executive Administrative Assistance and Executive Support skills, including calendar management, meeting coordination, and task prioritization.
- Candidates should possess experience with Expense Reports and basic budget tracking, including organizing receipts, reconciling expenses, and preparing financial summaries.
- Candidates should have strong administrative assistance and office coordination skills, such as document management, data entry, and maintaining organized systems.
- Candidates should have excellent written and verbal communication skills for interacting with clients, vendors, and internal team members.
- Attention to detail, reliability, and the ability to manage multiple tasks in a fast-paced, creative environment.
- Proficiency with common office software (e.g., Microsoft Office or Google Workspace) and comfort learning new digital tools.
- Prior experience supporting executives or senior management; experience in design, real estate, or a creative business environment is a plus.
- High school diploma required; additional education in business, administration, or a related field is beneficial.
- Social Media and Marketing experience is a must, and proficiency with Instagram is required. You Tube, LinkedIn, TikTok