Program Manager

Essential Functions

Key Activities and Position Responsibilities

Project Planning and Scheduling:

• Develop a detailed project plan outlining all phases, tasks, milestones, and deliverables.
• Define the project scope, objectives, and timelines.
• Create a resource allocation plan and ensure availability of required resources.
• Assists in the preparation of proposals, plans, specifications, and financial conditions of contracts.

Stakeholder Management:

• Identify all stakeholders and define their roles and responsibilities.
• Communicate regularly with stakeholders to keep them informed about project progress and address their concerns.
• Facilitate stakeholder meetings and ensure their expectations are managed.

Team Management:

• Assemble and lead the project team, ensuring that all team members are clear on their tasks and
• responsibilities.
• Foster a collaborative team environment and resolve conflicts.
• Prepares program management reviews, management progress reports, and presentations.
• Works collaboratively with all employees throughout the organization.
• Ensures adherence to master plans and schedules.
• Provide guidance, support, and training to team members as needed.

Budget and Cost Management:

• Develop and manage the project budget, ensuring costs are kept within agreed limits by monitors labor, material, overhead, and other costs related to programs.
• Monitor and control project expenditures and ensure efficient use of resources.
• Handle any budget-related issues and make necessary adjustments.

Risk Management:

• Identify potential risks and develop risk mitigation strategies.
• Monitor risks throughout the project lifecycle and take proactive measures to address them.
• Ensure there are contingency plans in place for critical risks.

Communication Management:

• Develop and implement a communication plan to ensure timely and effective communication within the project team and with stakeholders.
• Ensure that project status, issues, and changes are clearly communicated
• Maintain documentation and reports on project progress.

Quality Management:

• Ensure that the project deliverables meet the required quality standards.
• Implement quality control processes and conduct regular quality assurance checks.
• Address any quality issues promptly.

Change Management:

• Manage any changes to the project scope, schedule, or resources.
• Ensure that changes are properly documented, communicated, and approved.
• Mitigate the impact of changes on the project.

Customer and Partner Management:

• Coordinate with customers and partners
• Manage contracts, ensure deliverables are met, and address any customer-related issues.

Compliance and Governance:

• Ensure that the project adheres to organizational policies, standards, and regulatory requirements.
• Conduct regular reviews and audits to ensure compliance.
• Overall, the project manager ensures that the project is completed on time, within budget, and meets the desired client objectives and quality standards.

MUST HAVE:

• Education and Experience
• Bachelor’s degree or equivalent combination of education and technical experience.
• PMP, PgMP, or equivalent certification required.
• Minimum 10 years of experience as a Program Manager in a DoD environment
• managing large-scale contracts ($100M level).
• Preference for candidates with PM experience as US DOD Prime; Navy program background is a strong plus.
• Demonstrated ability to manage defense contracts confidently.
• Experience engaging with senior military leaders and government customers.
• Advanced knowledge of MS Office, including MS Project; ERP system familiarity helpful but not core.
• Strong organizational skills with attention to detail and accuracy.
• Must be a U.S. person as defined by 22 U.S.C. § 6010.