Project Contract Administrator

Project Contract Administrator – Greater Buffalo market

Niagara Controls (www.niagaracontrols.com), a division of The Collins Companies Inc., is a technical sales representative and stocking distributor for world-class manufacturers of industrial valves, pressure relief devices and engineered products. We pride ourselves on focused customer service with the ability to provide value engineering to our partners. Our territory is Upstate New York as well as global support to our contract OEMs.

About The Collins Companies
Headquartered in East Windsor CT, The Collins Companies is one of the largest distributors of pipe, valves, fittings (PVF), and engineered specialties in the Northeast. Founded more than 100 years ago, Collins has grown into nine branch locations across Connecticut, Massachusetts, Maine, and New York. We employ nine degreed engineers, operate four valve automation centers (building and testing more than 3,000 assemblies annually), and run two dedicated service divisions for valve and compressed air equipment repair.

Why Join Collins?
We’re a family-owned company with a culture that encourages every employee to “think like an entrepreneur.” Our executives back that philosophy by sharing a significant percentage of annual profits with every member of the team. As a result, the average Collins associate has been with us for more than 19 years. Our flat management structure gives you the freedom to make decisions, solve problems, and truly own your success while helping customers succeed.

About the job:

As a member of our Key Account Team, this contract administrator role will focus on order management while executing CAPEX project requirements consistent with the specific details included in our technical proposals that are generated by our application engineers. The team is focused on major customers in the Industrial Gas space including OEM’s and EPC’s. Establishing and maintaining strong relationships with our key accounts and preferred vendors is an important component for this position.

Key Responsibilities

· Order Execution: PO processing, sales order acknowledgement approval, schedule management, logistics

· Change Management: Manage and process contract modifications and amendments (including change orders), ensuring compliance with the PO terms

· Dispute Resolution: Address and resolve conflicts with customers, vendors and other stakeholders through effective negotiation.

· Documentation & Reporting: Maintain accurate project documentation (submittals, RFIs, etc.) and prepare timely reports for stakeholders.

· Stakeholder Communication: Clearly convey complex contract terms, coordinate approvals, and facilitate smooth project progression.

· Field customer calls / email inquiries and respond with efficiency & accuracy

Required Skills

· Analytical Ability: Strong capacity to interpret PO contract details and evaluate risks and outcomes

· Organization: Proven ability to manage complex documentation and streamline work processes

· Communication: Exceptional skill in presenting and explaining contract items to diverse audiences

· Detail Orientation: Commitment to accuracy and precision in all documentation and processes

· Proficient in Microsoft suite

Qualifications:

• Bachelor’s Degree (business administration, engineering, or equivalent experience)
• Knowledge of valves and related engineered products is preferred but not required
• Experience with EPC (Engineering, Procurement, Construction) business activities and related work process is a plus

· Experience with ERP systems (Prophet 21 or equivalent) and customer portal systems

• Strong written, verbal and phone communication skills.
• Good planning skills with the ability to work independently as well as the desire to want to work amongst a strong team
• Demonstrated ability to multi-task, assign effective priorities to tasks, and to operate with a certain level autonomy is needed
• Positive attitude, good judgment and high energy are required for this position

Job Type: Full-time

Pay: From $60,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off

Experience:

• Microsoft Excel: 2 years (Required)
• Contract management/supplier management: 1 year (Required)

Ability to Commute:

• Buffalo, NY 14202 (Required)

Work Location: In person

Salary : $60,000