Fixed Asset Assistant - Fixed Asset Department

NHS Greater Glasgow and Clyde (NHSGGC) is one of the largest healthcare systems in the United Kingdom, employing approximately 40,000 staff across a wide range of clinical and non-clinical professions and roles. We deliver acute hospital, primary, community and mental health services to a population of over 1.15 million people, and to a wider population of 2.2 million when regional and national services are included.

The Role

We are looking for someone who is committed to working in a demanding but enjoyable role in the NHS. A small department within a large finance team, we are responsible for maintaining and reporting on a fixed asset register that contains in excess of 8,000 land, building, equipment and IT assets on 8 Acute sites in addition to numerous community, health and resource centres. New asset additions average around 1,300 per annum and assets disposals of over 700 per year.

Capable of working with senior NHS managers, department heads, and colleagues at all levels of NHSGGC. The ideal candidate will be highly motivated and able to use your own initiative with suitable communication, organisational, IT and finance skills.

Reporting to the Fixed Assets Manager, you will assist in the co-ordination of all data for the fixed asset system, to ensure that the asset base is correctly reflected in the financial ledger and that the fixed asset register complies with statutory requirements.

The Fixed Assets Assistant will assist the Fixed Assets Manager in providing advice, support and direction where required. This involves talking to heads of departments to ensure that the fixed assets department are aware of all new equipment in use, all equipment that has been disposed of and undertaking asset verification exercises with these departments.

You will have a sound knowledge of NHS financial policies, guidance and related legislation for Fixed Assets and Capital Accounting. Ideally with a professional finance qualification and/or at least 5 years experience working in a fixed assets environment. You will have suitable IT skills, good communication skills and excellent numerical and analytical skills. You will also have the ability to use initiative and deliver to strict timelines while dealing diplomatically with staff at all levels.

Candidates are encouraged to utilise the assessment section of the application to explain why they would be valuable in the position. Good applications are often specific and link past experience to the job description.

Duration, Location, and Working Pattern:

• Location based in Caledonia House - Based in the west of the city, our office location is only a few minutes’ walk to regular bus and train services.
• Permanent Contract
• Part-time position
• Shift pattern for this post are Monday, Tuesday and Wednesday (AM Hours)
• Please note the salary is Pro Rata for part time hours.
  
  

Key Responsibilities

• Assist the Fixed Asset Manager in the management of the Fixed Asset on a day-to- day basis.
• Assist in the maintenance of the fixed asset register.
• Assist the Fixed Asset Manager in the co-ordination of all data for the asset system, to ensure that the asset base is correctly reflected in the financial ledger. This involves talking to heads of departments to ensure that the Fixed Assets section is aware of all new equipment now in clinical use and all equipment that has been disposed of.
• Participate in the reconciliation of the fixed assets register to the general ledger and ensure that all entries made to the Asset Register comply with statutory requirements.
• Assist in the design of working methods and practices that allow the Fixed Assets function to adhere to departmental policies and procedures, SFI’s and Internal and External audit scrutiny.
• Assist the Fixed Asset Manager in running the monthly and annual accounting cycle for Fixed Assets.
• Plan and undertake the asset verification exercise. This involves ensuring, on a rolling basis, that all assets on the Fixed Asset register have been physically verified and all details that are held are still accurate. This is a very intensive exercise and requires excellent negotiating and planning skills. The postholder has to meet senior personnel around the Health Board area and discuss at length the history of the asset inventory for that department. Thereafter the postholder has to follow up on findings, taking remedial action as appropriate.
• Provide detailed information for the calculation and forecast of accurate capital charges to senior staff as required.
• Answer queries on Fixed Assets from other departments, mainly finance, IT, estates and clinical physics.
• Please refer to the job description and person specification for further details.
  
  

Knowledge, training, qualifications and/or experience required to do the job:

• Postholder should be possess an HND/Degree in Accounting and/or have at least five years experience in a Fixed Assets environment.
• Postholder should have sound knowledge of policies and procedures in Fixed Assets and Capital Accounting and the technical aspects of NHS accounting.
• IT skills, principally spreadsheets and word processing.
• Knowledge of the eFinancials accounting system & RAM fixed assets system is desirable, but not essential.
• Knowledge to be able to provide advice and guidance to staff within the Fixed Assets function, as well as to other members of the finance function, managers and non finance staff.
• Suitable communication and interpersonal skills are required to conduct negotiations during the asset verification process.
• Problem solving and analytical skills to solve unforeseen issues are required.
  
  

What We Offer

We offer a wide range of supportive policies designed to enhance your employee journey, including a comprehensive Employee Assistance Programme, Cycle to Work Scheme, bursary scheme and extensive learning and development opportunities.

As an NHS Scotland employee, you will be entitled to:

• A minimum of 27 days annual leave, increasing with length of service, plus public holidays
• Membership of the NHS Pension Scheme, including life insurance benefits
• Salary Sacrifice Car Benefit Scheme
• Development opportunities including study bursaries, e-learning and classroom-based courses
• Enhanced pay for working public holidays
• NHS discounts on a wide range of goods and services
• Confidential employee support and assistance, including counselling and psychological therapies
  
  

Interested?

If you would like to find out more, we would love to hear from you.

For An Informal Discussion, Please Contact

Audrey Smillie, Fixed Assets Manager, On 0141 278 2861 or email Audrey.smillie@nhs.scot

Details on how to contact the Recruitment Service and the Recruitment Process: Information for candidates

This post may close early due to the volume of response. Please submit your application form as soon as possible.

AI tools like ChatGPT or Copilot can be great for planning and preparing your application, but your answers must be your own.

• Show us the real you: Your application should reflect your skills, experience, and motivations authentically.
• Use AI wisely: It’s fine to use AI for ideas or to check spelling and grammar, but don’t let it write your answers.
• Why this matters: Applications that rely on AI-generated content may be withdrawn. By applying, you confirm your responses are based on your own knowledge and achievements.
  
  

Tip: Think of AI as a helper, not a substitute. We want to understand you, not an AI tool.

NHS Greater Glasgow and Clyde (NHSGGC) recognises the importance of work-life balance and is committed to offering a range of flexible working options where service needs allow. For roles where less than full-time hours can be accommodated, and where the tenure is listed as “various”, we encourage applications from individuals seeking flexible working arrangements. Flexible working will be included as a topic for discussion during the recruitment process.

NHS Greater Glasgow and Clyde encourages applications from all sections of the community. We are committed to promoting equality, diversity and inclusion and are proud of the diverse workforce we employ.

By signing the Armed Forces Covenant, NHSGGC has pledged its commitment to being a Forces Friendly Employer. We welcome applications from across the Armed Forces Community and recognise military skills, experience and qualifications throughout the recruitment and selection process.

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