What are the responsibilities and job description for the Office Assistant position at NFQ?
We build the tech that moves industries forward. We have our eyes set on AI, energy, logistics, sports and other complex and exciting segments.
We believe in an innovative approach to solving deep issues and encourage our people to find their own solutions. We are constantly rethinking processes, business models, architecture, and tech stacks.
We foster a sense of curiosity, experimentation, and passion beyond code. With us, you can easily deepen your knowledge in any field you’re curious about. And because we work across many industries, you’ll be gaining the experience others can only dream of.
As an Office Assistant, you’ll support the People & Culture team with daily administrative and organizational tasks. Your responsibilities will include coordinating office tasks, managing deliveries, and assisting with meetings or company events. This position offers the opportunity to gain valuable experience in an international IT environment while working alongside a collaborative team.
\n- Manage daily administrative tasks to ensure smooth office operations
- Act as a point of contact with building reception regarding visitors, access cards, deliveries and office maintenance
- Manage incoming and outgoing packages and courier services
- Coordinate catering and food orders for meetings, events, or daily office needs
- Handle small office purchases (snacks, drinks, kitchen supplies, decorations)
- Assist in on-boarding and off-boarding processes
- Take care of the company initiatives, events
- Prepare necessary monthly reports
- Active student status (required)
- Availability to work flexibly – approx. 40 hours per month, in 3–4 hour blocks on selected days, mostly in the morning
- Good communication skills and a proactive attitude
- Strong willingness and ability to learn quickly
- Familiarity with Google Workspace (G-Suite: Gmail, Docs, Sheets, Calendar, Drive)
- Proficiency in English (written and spoken)
- Previous experience in a similar role
- A working culture that is high performing, ambitious, collaborative and fun
- Flexible working hours
- Opportunity to gain hands-on experience in the IT company
- Support and mentoring from an experienced team
- Participation in team and company events
Salary: 34 PLN gross/ hour (Contract of mandate)
If you have any questions, please contact me at kamila.kaczmarzyk@nfq.com or via Linkedin
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