Procurement Specialist

Description

Procurement Specialist

Location: Salt Lake City, Utah, or Phoenix, Arizona

Department: Operations

Reports To: Head of Operations

Salary/Pay: $65K To $85K / Year

FLSA Status: Full-Time, Exempt

About The Company

Founded in 1998, Nexus IT has evolved into one of the leading providers of Managed IT, Cybersecurity, and Cloud Services. Our company’s purpose-driven culture is built on a foundation of innovation, excellence, and human connection.

We’re not your typical IT provider — we care deeply about people, relationships, and the success of our clients. Our commitment to integrity and service has earned us a reputation as trusted technology partners for forward-thinking organizations.

As Nexus IT enters an exciting growth phase fueled by a $60 million capital commitment from Metropolitan Partners Group, we’re expanding our reach into new territories. The Procurement Specialist will play a pivotal role in supporting our growth.

Purpose of the Role

The purpose of the Procurement Specialist role is to establish and operate a disciplined, scalable procurement function. This role creates structure, reduces waste, and eliminates friction across the organization by professionalizing how Nexus purchases, negotiates, renews, and manages all hardware and software assets.

How You Create Value

You create value by reducing cost, improving accuracy, and eliminating chaos from the purchasing and renewal process. Clean procurement directly enhances client satisfaction through predictable delivery, lowers operational friction for frontline teams, and protects margins through better vendor negotiation and standardized buying practices. Internally, you provide leadership with clear visibility into spend, renewal cycles, and cost-saving opportunities that strengthen both profitability and service quality.

Essential Duties And Responsibilities

Procurement Process & Structure

• Build and implement standardized procurement workflows.
• Own procurement documentation, approval workflows, and budget alignment.
• Implement controls around quoting, ordering, and delivery tracking.
• Complete monthly reporting on completed and in-progress projects.
  
  

Client Hardware Procurement

• Manage all client hardware sourcing, quoting, ordering, and delivery logistics.
• Maintain vendor relationships for preferred hardware lines (servers, endpoints, networking equipment, etc.).
• Ensure hardware recommendations align with standards and supportability.
  
  

Software Licensing & Renewals

• Track all client and internal software licensing, maintenance, and subscription renewals.
• Ensure timely renewals and opportunities for optimization.
• Collaborate with Customer Success Managers and Territory Sales Managers to forecast upcoming renewals and communicate proactively.
  
  

Vendor Contract Management & Negotiation

• Negotiate pricing and terms with distributors, vendors, and service providers.
• Evaluate vendors based on cost, quality, delivery performance, and contract value.
• Maintain up-to-date vendor documentation, contacts, and escalation paths.
  
  

Internal Procurement

• Partner with internal teams to deliver timely procurement support.
• Standardize internal procurement to support onboarding, asset lifecycle, and security/compliance requirements.
• Ensure labor deliverables occur within budget and project scope.
• Partner with Finance to align purchasing decisions with budget and forecast.
  
  

Asset & Inventory Oversight

• Track procurement lifecycle: quoting ? purchasing ? delivery ? documentation ? asset tracking.
• Maintain accurate records for warranty, lifecycle, and depreciation schedules.
• Support audits for procurement, security, compliance, and vendor management.
  
  

Key Success Factors

• Process-First Thinking: Designing workflows that reduce noise and increase consistency.
• Vendor Leverage: Negotiating effectively to drive cost and value advantages.
• Accuracy & Attention to Detail: Zero tolerance for errors in quotes, renewals, or SKUs.
• Communication & Coordination: Keeping internal teams and clients informed, avoiding surprises, and setting clear expectations.
• Predictability: Ensuring procurement is proactive—keeping renewals, shipments, and purchasing cycles on or ahead of schedule.
• Technical Familiarity: Understanding common MSP stack components well enough to recommend, evaluate, and support standardizing purchasing.
• Ownership Mentality: Taking responsibility for outcomes, not just tasks. Ensuring procurement works end-to-end.
  
  

Working Conditions

• Professional office or hybrid work environment.
• Travel may be required within assigned territory for client meetings and industry events.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the role.
  
  

The statements above are intended to describe the general nature and level of work being performed by people assigned to this job. Other duties may be assigned as needed or required.

Requirements

Experience and Education

Required

• 5–7 years of procurement experience, preferably within an MSP, IT services, or technology-focused organization.
• Strong understanding of MSP operations, IT infrastructure components, and licensing models (e.g., Microsoft, AWS, networking gear, endpoint hardware, RMM tools).
• Proven negotiation skills with software vendors, distributors, and service providers.
• Experience managing contracts, renewals, and vendor evaluations.
• Proficiency with procurement systems, ERP tools, and asset management platforms.
• Strong analytical skills with the ability to evaluate pricing structures and identify cost-saving opportunities.
• Excellent communication, organization, and cross-functional collaboration skills.
  
  

Preferred

• Experience with multi-vendor environments typical of MSPs (Dell, HP, Cisco, Microsoft, Google, VMware, etc.).
• Familiarity with licensing programs (MSP/Microsoft CSP, volume licensing, SaaS subscription management).
• Experience supporting procurement for multi-client or multi-tenant environments.
• Relevant certifications (e.g., CPSM, CSCP, ITIL Foundation).
  
  

Education

• Bachelor’s degree in Business, Supply Chain, Finance, IT, or relevant experience in lieu of degree.