What are the responsibilities and job description for the Accounts Payable/Accounts Receivable Manager position at NextWave Resources?
Accounts Payable/Accounts Receivable Specialist – West Palm Beach, FL
(6 month contract-to-hire)
$30-38 an hour
Overview:
We are seeking an Accounts Payable and Accounts Receivable Specialist to join our growing team in the West Palm Beach, FL office.
Responsibilities:
Accounts Payable
- Verify, code, and enter vendor invoices into the accounting system.
- Schedule and prepare electronic transfers, ACH payments, and check runs in accordance with approval thresholds and payment terms.
- Respond to vendor inquiries and resolve billing discrepancies, short-pays, and duplicate invoices.
- Review expense reports for proper coding, receipts, and manager approval.
- Maintain vendor records, including W-9 collection and 1099 tracking for year-end reporting.
- Monitor the AP aging report and flag past-due vendor balances.
Accounts Receivable
- Review past-due customer accounts with the Controller and Project Managers and assist with collection efforts.
- Review daily checks, wires, and ACH funding received and complete daily cash application to client or non-A/R accounts.
- Research unapplied and misapplied payments to determine and process corrections.
- Prepare collection reports; coordinate write-offs with Operations and Accounting, recommend invoices for write-off, and transmit approved items to third-party collections.
- Maintain documentation for A/R processes, process changes, and customer collection terms.
- Review and complete partial and final lien waivers and obtain required signatures.
Qualifications:
- High school diploma or GED
- Strong attention to detail and ability to organize and manage multiple priorities.
- Strong analytical and problem-solving skills.
- Strong proficiency in MS Excel and Outlook.
- Exceptional interpersonal, oral, and written communication skills.
- Knowledge of vendor invoicing and project billing practices preferred
- Basic understanding of accounting software preferred (BST and QuickBooks preferred).
- Experience in engineering, construction, or professional services industry preferred.
Salary : $30 - $38