Executive Assistant Office Manager

We’re looking for a sharp, organized, and proactive Executive Assistant / Office Manager to support our leadership team and keep our operations running smoothly. This is a great role for someone early in their career who wants ownership, visibility, and a front-row seat to how a company is built and run.

Executive support (≈60%)

• Manage the CEO’s calendar: schedule meetings, prioritize time, and help protect focus blocks
• Coordinate travel (flights, hotels, itineraries) and prepare detailed trip briefs
• Prepare agendas, take notes, and track action items for key meetings
• Draft and edit emails, documents, and presentations on behalf of leadership
• Help with special projects and research tasks as needed

Office & operations (≈40%)

• Be the point person for day-to-day office operations (supplies, vendors, visitors, mail, etc.)
• Coordinate team events, offsites, and all-hands meetings
• Own onboarding logistics for new hires (desk setup, access, swag, etc.)
• Keep our workspace organized, functional, and welcoming
• Support basic finance/admin/hr tasks (expense reports, invoices, reimbursements)
• Responsible for packaging, shipping and office logsitics

You’re a great fit if you…

• Have a Bachelor’s degree (any discipline; we care more about how you think and work)
• Bring 2–3 years of experience in an EA, office manager, operations, or similar role
• Are highly organized, detail-obsessed, and reliable — people don’t need to chase you
• Communicate clearly and professionally, both in writing and in person
• Are comfortable juggling multiple priorities and changing plans quickly
• Are tech-savvy (Google Workspace, Slack, basic spreadsheets; bonus for tools like Notion, Asana, etc.)
• Have good judgment and know how to handle sensitive information with discretion
• Enjoy being the person who “makes things work” and takes pride in doing it well

What success looks like in this role

• The CEO's time and attention are focused on the highest-leverage work
• The office looks & feels calm, efficient, and well-run—even when things are moving fast
• People trust you as a go-to person for getting things done
• You anticipate needs rather than just react to requests

Why this role is exciting

• High exposure: You’ll work directly with the CEO and see how decisions are made
• Real ownership: You’ll fully own key processes, not just follow checklists
• Growth potential: As we grow, there’s room to expand into operations, people, or chief-of-staff–type work