Executive Assistant

Seeking a highly organized and motivated Executive Assistant to support the broker/owner. The ideal candidate will perform a variety of administrative tasks and take on additional responsibilities to enhance the efficiency and productivity of our files, office, and rental properties.

Key Responsibilities:

Executive & Administrative Support:

• Manage calendars, meetings, appointments, and priorities for the Broker/Owner
• Handle incoming emails and correspondence as necessary.
• Manage and maintain real estate listings and client databases.
• Schedule and coordinate meetings, appointments, and property showings.
• Prepare and distribute marketing materials, including flyers, online listings, and social media content.
• Maintain and organize office files, both electronic and paper.
• Maintain KV Core, monthly newsletters, and mailers.

Transaction Coordination:

• Assist in the preparation and review of contracts, agreements, and other legal documents.
• Work closely with the office Administrative Assistant and Manager to maintain file compliance.
• Prepare listings with measurements, keybox assignments, sign installation, and update riders.
• Correspond with buyers, sellers, and agents to ensure the timely completion of transactions.
• Track deadlines and ensure all necessary documentation is completed and filed.

Client Relations:

• Maintain positive relationships with clients, vendors, and service providers.
• Prepare closing gifts, handwritten notes, and anniversary cards.

Marketing and Social Media:

• Develop and manage social media content to promote listings, the agent, and the company brand.
• Monitor and analyze the effectiveness of marketing campaigns.
• Create engaging content.

Financial and Operational Duties:

• Assist with budgeting and financial reporting via QuickBooks.
• Handle invoicing, accounts payable, and receivable.

Property Management:

• Assist with property management.
• Help prepare rental properties for move-in.

Special Projects:

• Assist in the planning and execution of company and community events and initiatives.
• Conduct market research and analysis to support business development efforts.
• Assist in scheduling travel, including flights, hotels, and transportation.
• Assist with LeadingLane as needed.
• Assist with receipt input.

Qualifications:

• High school diploma or equivalent; an associate’s or bachelor’s degree in business, real estate, or a related field is preferred.
• Previous administrative experience.
• Knowledge of real estate industry practices and terminology is preferred.
• Proficient in calendar management.
• Excellent organizational and multitasking skills.
• Proficient in Microsoft Office Suite, CRM software, Canva, and social media platforms.
• Outstanding communication and interpersonal skills.
• Ability to work independently and as part of a team.
• Attention to detail and problem-solving skills.
• Real estate license within one year.

Compensation:

• Competitive compensation based on experience.
• Opportunities for professional development and expanded responsibility.
• Referral bonuses, once licensed.

Job Types: Full-time, Part-time

Pay: $16.00 - $20.00 per hour

Ability to Commute:

• Marshfield, WI 54449 (Required)

Ability to Relocate:

• Marshfield, WI 54449: Relocate before starting work (Required)

Work Location: In person

Salary : $16 - $20