Office Manager

Exemption Status

Exempt

Office Manager

What we’re looking for:

We are seeking an energetic, enthusiastic Office Manager to join our fast-growing and dynamic team.

What you’ll be doing:

This position will have multiple roles ranging from: maintaining the office, assisting with operations scheduling, assisting with pre-qualification requirements for customers, ordering office supplies, job bookings, pre-qualification documents, and support for the various departments within the Exton office. This person will be required to be in the office, Monday – Friday, 8:30 AM-5 PM.

With Human Resources / Upper Management:

• Order all needed officesupplies
• Coordinate office visitors and conference room schedules
• Plan internal and external events for employees andcustomers
• Distributemail
• Act as executive assistant to the CEO on an as-needed basis
• Answer incoming phone calls and the frontdoor
• Assistin onboarding process for newemployees

• Register employees for necessary trainings with outside vendors, including safety councilregistrations, includingmaintaininga log of current certifications
• Manage internal NextGen University training needs through ADP
• Review and send company-wide newsletter
• Manage drug testing, alcohol testing and background check requirements for local resources based on customerrequirements
• Internal company newsletter management
• Coordinate credit card management
• Assistin planning internal corporate and NE events as needed

With Project Managers:

• Assistin booking travel arrangements foremployees
• Timesheet reconciliation, review, and troubleshooting, working with payroll as needed
• Monthly hours reporting forcustomers

What you bring to the table:

• Must be able to communicate effectively and professionally in both written and verbalmannerto customers and to those within the company.
• Mustpossessa positive attitude and be willing to interact withcustomer,co-workersand other personnelat all times.
• Ability to manage multiple projects at a time while paying strict attention to detail.
• Commitment to integrity and to the CompanyStandards and Procedures.
• BA/BS degree or equivalent.

What we bring to the table:

• An awesome, collaborative culture
• Compensation based upon background andexperience
• Full benefits package
• Vacation
• Cellphone Allowance

We are an equal opportunity employer and drug- free workplace. Pre-employment drug screens and background checks will be conducted. Employees are subject to appropriate routine drug screens, based on job classification.

Application Process

Please submit your resume, references and your requested salary range when applying for this position to careers@nextgensecured.com.

More About Us
NextGen Security is an electronic security systems integrator that offers commercial and industrial companies best in class industry knowledge, engineering design, implementation, management and on-going maintenance services. Our company accomplishes this by hiring only the most experienced and best-qualified talent the security industry has to offer. Management team and staff members have 10-25 years of commercial and industrial security industry expertise with single site, multi-facility, plant-wide, campus-wide, regional, national and international security projects. If that wasn’t convincing enough, check out what our employees say about working at NextGen: https://www.youtube.com/watch?v=qLQVPTlAlJM

Notice To Employment / Recruitment Agents
Employment / Recruitment agents may only submit candidates for vacancies only if they have written authorization to do so from NextGen Security’s HR department. Any agency candidate submission may only be submitted to positions opened to the agency through openings available via NextGen Security’s website. NextGen Security will only pay a fee for candidates submitted or presented where there is a contract communication in place between the Employment / Recruitment agents and NextGen Security, and only if the candidate is submitted via approval from NextGen Security’s HR department. Candidates submitted or presented by Employment / Recruitment Agents without a full approval from NextGen Security’s HR department shall not be deemed to form part of any Engagement for which the Agency may claim remuneration.