What are the responsibilities and job description for the Temp-to-Hire, Administrative Assistant position at Nextaff Raleigh?
Temp-to-Hire, Administrative Assistant
Pay, $20 - $22/hr.
Raleigh, NC (27604 zip code)
Core Hours, 8AM - 5PM (Slight flexibility with arrival/departure time)
Onsite, 40 hours/week
We are supporting our client to find a proactive, detail-oriented Administrative Assistant to help support daily agency operations. This role requires strong organizational skills, excellent communication, and significant experience coordinating both domestic and international travel.
Key Responsibilities
Administrative Support
- Manage Outlook calendars for portfolio team, schedule meetings, and coordinate logistics
- Draft and proofread correspondence and documents
- Maintain records and files within the Backstop CRM system
- Assist with invoice processes; reconcile accounts and verify records
- Ensure accurate documentation and timely task completion
- Utilize Microsoft Outlook, Word, Excel, PowerPoint, and web-based databases
Travel Coordination
- Book domestic and international travel (air, hotel, ground transportation)
- Build complex international travel itineraries
- Troubleshoot travel issues and recommend solutions
- Promote cultural and security awareness when traveling outside of countries of origin
- Prepare Budget Division Authorizations (BDAs) and reimbursement forms
- Ensure compliance with all travel policies and procedures
Required Skills & Abilities
- Strong office management and organizational skills
- Excellent written and verbal communication
- Ability to prioritize work and operate independently
- Strong customer service orientation; effective with diverse groups
- Knowledge of international travel requirements (visas, passports, immunizations)
Qualifications
- 3–5 years of administrative experience
- Minimum 2 years coordinating heavy international business travel (Sabre or Concur experience a plus)
- Strong geography and international destination knowledge preferred
- Completion of HS Diploma or equivalent 4 years administrative experience or associate degree 2 years’ experience or equivalent combination of education and experience
Salary : $20 - $22