General Affairs Specialist

Responsibilities:

Implement General Affairs Projects

• Manage office supplies, uniforms and company assets (Including inventory control).
• Support Company vehicle pool operation, usage logs, and fuel/charging records (Including vendor agreement).
• Assist with facility-related matters (maintenance requests, equipment setup, canteen support).
• Liaise with external vendors and outsourced vendors (printers, coffee machine, janitorial/facility management/ landscaping services, etc.).
• Research vendors for office supplies/equipment/facility management and outsourcing services

Assist in employee engagement events, meetings and corporate communication.

• Support meeting scheduling, room reservations, and logistics.
• Provide general assistance to employees for administrative requests.

Handle document filing, data entry, and internal communication support.

• Budgeting, Scheduling and Make payment for invoices
• Assist with incoming/outgoing mail and courier services.
• Prepare simple report and presentations as directed.
• Address employee inquires and concern about office general affairs matters.

Ensure compliance with company GA policies (Office rules, safety regulations).

• Implement necessary policies & procedures related to office and corporate programs

Other tasks as necessary to meet the organization's objectives

• Provide high quality work by ensuring accuracy and seeking to continuously improve our processes and platforms by embracing new and better ways of doing things
• Serves as backup to other administrative tasks and performs other duties as assigned

Qualifications:

• Bachelor's degree or equivalent practical experience
• 0-2 years of relevant experience. (Internship or part-time experience acceptable).
• Strong organizational and multitasking skills.
• Excellent written and verbal communication skills for presenting findings and recommendations.
• Solid technical proficiency in MS Excel, PowerPoint, etc..
• Positive attitude, willingness to learn, and strong sense of responsibility.
• Organize/host and/or participate in conference calls with the project team, often across multiple time zones.
• Effectively prioritize and execute tasks in a high-pressure environment.
• Confident working independently, able to get to grips with new areas of work.
• Ability to balance with deadline- based projects
• A personal style that enables relationships of confidence and trust to built quickly with the most stakeholders