Facility Operations Coordinator - Portland

A Facility Operations Coordinator is responsible for coordinating the execution, communication, and administrative support of facility work across new and existing properties to help maximize operational uptime and cost efficiency. They work closely with facility managers, technicians, internal department leads, and approved vendors to ensure work orders and smaller projects are completed on time, within budget, and with clear documentation.

This role supports day-to-day facilities operations by helping plan, schedule, track, and report on work orders and related spend. The Facility Operations Coordinator will report to and work with the Director of Facilities Operations, and will partner closely with Facility Managers and other Coordinators to ensure priorities are aligned and work is executed efficiently.

Job Duties

• Coordinate with Facility Managers, Coordinators, and Technicians to ensure work orders are executed in a timely and efficient manner
• Provide coordination and communication between Carson internal departments and the Facilities team including cost estimates, planning, scheduling, and execution
• Provide a filter to route appropriate opportunities and requests to the correct stakeholders for decision-making and action
• Approve facility expenses, including invoice approval workflows and department P-Card transactions (per established authorization limits/policies)
• Maintain costs within budget and quickly communicate issues that may require additional funding or approvals
• Review vendor bids (e.g., replacement parts or services) and help attain the appropriate approvals prior to purchase or award
• Provide regular reports and operational updates to the Director of Facilities Operations

Skills

• Communication and people skills. Facility Operations Coordinators act as a bridge between field activity and leadership. Strong communication helps ensure timely follow-through, clear expectations, and effective coordination between technicians, managers, vendors, and internal stakeholders.
• Organizational skills. This is a dynamic role that requires managing multiple work orders, priorities, and stakeholders. Strong organization supports efficient scheduling, accurate tracking, and minimizing delays or idle time.
• Basic computer skills. The role requires comfort with email, spreadsheets, reporting, presentations, and facility tracking tools (e.g., a CMMS) to document work, manage approvals, and share updates.
• Analytical skills. Coordinators should be able to review spend and work order data for trends, identify issues early, and communicate insights that support better planning and decision-making.
• Technical background. A practical understanding of facility maintenance work helps in prioritizing requests, communicating clearly with technicians and vendors, and ensuring bids and work scopes align with real needs.

Education:

• A minimum of a High School Diploma or equivalent

Training & Experience:

• 1 years of experience in operations coordination, administrative support, facilities, maintenance coordination, or a similar role
• Experience supporting scheduling, cost tracking, and/or work order management preferred
• Familiarity with vendor management processes (quotes/bids, approvals, invoice processing) preferred
• CMMS, work order software, or scheduling tool experience preferred

Year 1 Goals

• Understand Carson operations and how Facilities supports each site/function (key stakeholders, service expectations, workflows)
• Learn common-use vendors, approval pathways, and purchasing/invoice processes to improve turnaround time and compliance
• Improve work order scheduling visibility and coordination (standard cadence, clear priorities, better communication loops)
• Strengthen reporting to leadership (recurring dashboards/updates on work order status, spend vs. budget, and recurring issues)
• Build and maintain a reliable repository of facility information (sites, equipment lists, basic asset details where applicable) to support planning and preventive maintenance efforts
• Support budget discipline by proactively flagging cost risks and ensuring approvals are aligned before commitments are made.

Benefits Include:

Medical, Dental, Vision, 401K, Aflac, Pre-paid legal, Long-Term Disability, Short Term Disability, Life Insurance, Employee Assistance Program, and PTO.

Employer Notes:

• A background check and drug screen will be conducted.
• Driving record will be checked for insurability.

Carson is an equal opportunity employer and gives consideration for employment to qualified applicants without regard to race, color, religion, sex, national origin, disability or protected veteran status.

Salary : $26 - $28