Assistant Controller, QSEM

Overview

NexGen is looking to add an Assistant Controller in their QSEM department! 

Responsibilities

Why Gray?

Gray is a fully integrated, global service provider deeply rooted in engineering, design, and construction, along with smart manufacturing and equipment manufacturing services. Consistently ranked as a leader in the industry, we focus on the following markets for domestic and international customers: Food & Beverage, Manufacturing, Automotive, Distribution, Mission Critical, and Commercial.

Founded in 1960, Gray’s robust offering enables us to create one-of-a-kind solutions at the highest levels of customization, delivering unmatched precision and partnership to some of the world’s most sophisticated organizations. Still, these areas don’t define Gray—our people do. Passion, commitment, and a great team spirit all speak to the team members at Gray.

Why Quality Street Equipment & Materials?

Quality Street Equipment & Materials (QSEM) provides top-tier equipment rental and material purchasing services, aimed at supporting Gray’s projects and optimizing operational efficiency. Ensuring seamless jobsite execution from start to finish, QSEM's services expand our in-house capabilities, enhance project flexibility and expertise, and further solidify Gray’s position as a leader in the industry.

Qualifications

Who we want… (Requirements)

We are seeking a candidate who demonstrates a high level of professional integrity, consistently upholding standards of honesty, ethics, and accountability. The ideal individual communicates clearly and accurately, brings a positive, solutions-focused mindset, and is committed to shared success—balancing strong individual performance with a collaborative, team-oriented approach. This role requires a bachelor’s degree in accounting, finance, or business, along with a minimum of seven (7) years of progressive accounting experience and at least two (2) years of team management. Prior experience in financial reporting within the construction industry is essential, particularly with the use of CMiC software. This position is based in the Lexington, KY office with the potential for a hybrid work schedule.

The position requires advanced computer skills including the ability to utilize word processing, complex Excel spreadsheets, and e-mail applications. CMIC experience or other construction cloud-based software knowledge, OneStream, online banking proficiency, with multi-state sales tax knowledge a plus. Other requirements include exceptional analytical, organizational and presentation skills, strong attention to details, the ability to solve problems, communicate effectively, be able to coordinate efforts with internal personnel as well as external vendors and suppliers, and demonstrate a comprehensive knowledge of GAAP.

The new team member should be an energetic, self-motivated individual who enjoys a team environment, as well as a passion for collaboration and professional development. If you are a high achiever striving to exceed expectations in a fast-paced innovative company, then Gray, Inc. is the place for you.

The requirements listed above are representative of the knowledge, skill, and/or ability required.  Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

What we expect… (Essential Functions)

• Prepare internal financial statements, ensuring accuracy and adherence to Generally Accepted Accounting Principles.
• Assist with timely and accurate completion of the monthly financial close process, including reviewing, preparing, and posting journal entries in the general ledger and reconciling balance sheet accounts.
• Manage cash requirements daily with guidance from leadership on strategic opportunities and reduce risk.
• Manage outstanding AP/AR weekly and establish procedures for monitoring collections. A stage gate process to elevate open AR to Leadership in a timely manner is critical.
• Maintain and update the Work-in-Progress (WIP) schedule; responsible for preparing and delivery monthly WIP entries and reports, both internally and externally.
• Oversee monthly and year-end close activities, managing specific year-end journal entries and ensuring financial records are reconciled and closed. Manage and support the Red-File process.
• Identify and resolve issues within sub-systems (such as fixed assets, intercompany balances, accounts payable, accounts receivable, etc.) to ensure and improve accurate and timely output.
• Support the implementation of software solutions for the accounting department.
• Assist in the preparation and reporting of financial and tax filings for multiple entities ensuring accuracy and compliance with relevant regulations, and timely submission.
• Maintain, develop, and implement systems, procedures, and policies that align with ethical accounting practices, internal controls, and company guidelines to ensure accurate and timely reporting of financials.
• Provide support for the annual financial audit, tax filings, and other periodic reviews (such as government audits or project-specific audits).
• Coordinate with tax specialist(s) to address sales tax issues related to both customer billing and vendor invoices, ensuring proper tax treatment and compliance, responsible for timely sales tax and property tax filings.
• Provide support to the NexGen Controller, assisting with financial reporting tasks and ensuring continuity in the controller’s absence. Support of the NexGen Controller will consume 25-30% of the workload.  
• Work collaboratively with project teams and other departments to ensure timely communication of relevant information and solicit ideas for continuous improvement.
• Conduct Annual Performance Reviews in Lattice and Monthly 1:1 touchpoint with downstream team to facilitate personal and professional growth.
• Other duties and projects may be assigned.

Physical Demands & Work Environment

The physical demands described here are representative of those that must be met by a team member to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this position, the team member is frequently required to stand, walk, sit, use hands, reach with hands or arms and talk or hear.  They may occasionally be required to climb or balance, stoop, kneel, or crouch.  Must occasionally lift and/or move up to 50 pounds. Specific vision abilities required include close vision.

Generally, normal office environment where noise level is moderate and temperature/humidity is controlled. Overtime may be required.

Supervisory Responsibilities

This position will have supervisory responsibilities.

EEO Disclaimer

Gray is proud to be an Equal Opportunity Employer and welcomes everyone to apply. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, or protected veteran status and will not be discriminated against on the basis of disability.