Procurement Coordinator

Job Location: Webster, Wisconsin.

The Procurement Coordinator is responsible for the operational planning and management of assigned procurement and other department activities at the plant level helping to ensure that plant objectives and customer expectations are met. The PC develops and maintains supplier relationships, coordinates responsible procurement activities, collaborates, cross trains and assists as needed across the material department, along with providing detailed written and verbal collaboration across the supply chain.

Major Areas of Accountability

Assists management with development of tactical plans for the plant.

• Provides information and shares ideas about purchasing processes and actions that will assist the management team in development of successful tactical plans for plant operations.
• Solicits informational and creative input from suppliers and shares that information during management planning processes and initiatives. Creates, supports and drives continuous improvement throughout the supply chain.
• Responsible for backing up production control, including but not limited to running MRPs and providing production dates/expedite dates to CSR.

Manages assigned department activities at the plant to include but not limited to the following.

• Make purchase decisions in accordance with company policies while being observant of local, state and federal applicable rules and regulations affecting business transactions
• Analyze direct and indirect material purchase requisitions along with internal work orders requiring outside supplier processing requirements, while reviewing all information for accuracy and completion. Review necessary reports along with conducting purchase analysis, perform supplier negotiations, executes purchase order terms and conditions while administrating necessary purchasing work instructions and procedures. Coordinates logistic requirements as needed for outbound and inbound purchase materials in accordance with company carrier contracts and requirements.
• Provides planning schedule releases and forecast information to suppliers as required. In addition, provide suppliers as required, with historical part base usage analysis for their production planning purposes.
• Solicits/evaluates supplier order acknowledgements, proposals and quotes along with helping to resolve supplier invoice issues, etc. Works to optimize purchasing transactions and negotiate supplier pricing points when possible.
• Monitors open purchase orders, adjusts purchase order due dates based on needs and availability, expediting parts as necessary. Keeps necessary Nexen personnel informed and updates work order exception report with needed information.
• Maintains and supports supplier delivery and quality performance, as required by ISO-9000 Documentation. Advises suppliers of delivery performance requirements, and works to resolve any supplier delivery performance occurrences/issues. Assist with monthly report updates as directed.
• Develops and manages supplier relationships, conduct routine supplier business review meetings regarding key business points. Evaluate supplier overall performance and compliance. Conducts various levels of supplier sourcing and analysis, including certification process.
• Conducts routine category RFQs to ensure total cost is minimized for the category of components. Negotiates pricing and terms with winning bid(s). Assigns parts appropriately and reviews expectations with suppliers. Sets up quarterly reviews (as appropriate) to ensure expectations are being met. Work with suppliers to resolve discrepancies where expectations are not met.
• Execute supplier base part analysis. Support maintenance/requirements of NDAs.
• Assist development/maintenance of Supplier Relationship Management.

Works closely with Manufacturing Engineering, Design Engineering and Management during projects along with the analysis of whether to make or buy parts.

Manages inventory levels.

• Works closely with the inventory/production control department to manage and optimize inventory levels so that product is available on a “just in time” basis for production needs.
• Analyzes usage and application of purchase components to make recommendations on safety stock and order quantities.

Education & Experience Required

The position requires a bachelors' degree or equivalent, and three (3) or more years of purchasing experience in a manufacturing environment. CPSM and CPIM certification is a plus. Note: Educational equivalent for one year of education equals one (1) year of closely related experience.