Scheduling and Data Specialist-High School

Summary:

Qualifications:

• Bachelor’s Degree and/or relevant experience
• Solid computer proficiency, particularly with spreadsheet and database programs, familiarity with pivot tables
• Experience with Excel, Google Sheets, and Google Data Studio
• Basic knowledge of SQL and/or willingness to learn
• Experience working in an educational setting at the secondary or post-secondary level
• Ability to resolve a multitude of varying and complex problem issues with timely follow-through
• Strong project management skills and demonstrated project management experience
• Very strong analytic and project management skills, as well as extremely strong attention to detail.
• Ability and demonstrated experience facilitating user centered design processes, gathering and responding to feedback from users over the course of a project.
• Excellent oral and written communication skills
• Strong interpersonal skills
• Ability to maintain confidentiality of sensitive information
• Able to do basic statistical analysis

Essential Job Duties and Responsibilities (Not Limited To):

• Build and manage the master schedule
  • Analyze enrollment data to determine future class offerings
  • Coordinate room usage
  • Manage student schedule changes and the process used by counselors, teachers, department heads, and deans in supporting students
  • Manage new student registration and the development of a student’s schedule
• Manage Flex Block Operations
  • Build the initial Flex Block schedule, including room allocation and teacher collaboration time
  • Support educators’ needs, including running special events and room usage
  • Provide professional development and ongoing support on MyFlexLearning software for all educators
  • Manage MyFlexLearning and the communication and data storage with Aspen.
• Support Building-Level Operations
  • Manage registration and database for Family Teacher Conferences
  • Create schedules for various all-school screening or counseling programs
  • Coordinate schedules and room usage for special events
  • Serve as one of two district point people for MyFlexLearning software questions
• Support District Information and Assessment Needs
  • Fulfill data requests from internal and external sources by extracting data from internal databases, including ad-hoc and recurring requests.
  • Collaborate with district Data Coordinator and other members of the district data team
  • Sit on various school and district committees to offer data analysis support for policy changes
• Guide administration of federally mandated student assessments
  • Collaborate with Vice Principal on the management of state mandated assessments testing process (coordination of test materials, administration protocols and security requirements)
  • Track the completion of Competency Determination across high school students
• Prepare Technical Reports
  • Prepare class size report for Annual Enrollment Report
  • Prepare MCAS data for analysis by administrators and teachers
  • Prepare high school data for internal and external presentations, including School Committee
  • Collaborate with school administrators on data analysis for the school
  • Generate reports for both technical and non-technical audiences
  • Build data visualizations to support administration and other building-level planning committees
  • Manage the collection of data for NPS dashboards across departments and schools
  • Develop and maintain Google Data Studio dashboards, including the ability to disaggregate metrics by relevant student groups to monitor opportunity and achievement gaps
• Data Management
  • Manage student data records, including Aspen
  • Manage the collection of data for NPS dashboards across departments and schools
• Other Duties
  • Other duties assigned by the Principal, Vice Principal, and Central Office Administration.
  • Consistent and on-time attendance is required
  
  

Work Environment & Physical Requirements: