School Bookkeeper -NCSA

PRIMARY PURPOSE:

Maintain accurate financial records within state laws/regulations and local policies and keep principal advised of all school accounts.

MINIMUM QUALIFICATIONS:

• High school diploma or equivalent.
• Prior bookkeeping experience.
• Proficient in business English, spelling, mathematics and office practices.
• Ability to work professionally with the public and others, both in person and over the phone.
• Excellent computer, bookkeeping and calculator skills.

DESCRIPTION OF DUTIES:

• Provide daily administrative support by performing a variety of secretarial/clerical functions.
• Effectively communicate with supervisor to ensure that attention is given to pertinent matters.
• Follow instructions and operate within the limits of standard practices and procedures.
• Assist in maintaining efficient office operations by providing clerical relief as needed.
• Interact effectively with the general public, staff members, students, teachers, parents and administrators.
• Competency in the use of technology-based resources including computers, faxes, printers, productivity software, such as Internet use, word processers, spreadsheets, email, as well as understanding the concepts of data management and system security.
• Assist in the operation and maintenance of all office machines and equipment to promote efficiency.
• Compose correspondence, memos, reports, budgets, handbooks and other materials as needed.
• Receives, collects and disburses all funds in accordance with established policies, regulations and guidelines.
• Codes and classifies fiscal documents and posts a variety of accounts, ledgers and other records.
• Reconciles monthly bank statements and subsidiary accounts, making adjustments as needed.
• Process purchase orders; review check requests for proper documentation; prepare checks to pay bills; post ledgers and maintain balanced accounts.
• Compile, type, file and maintain forms, summaries, reports and records as necessary to ensure accurate, up-to-date accountability.
• Receive payment and make change for book fines, yearbooks, pictures, field trips and other obligations.
• Perform tasks related to the school’s store such as selling paper, pencils, books, etc.; maintain records, and other supplies.
• Inventory and request office supplies and materials as needed for daily operations.
• Advises principal on the ongoing status of all accounts and investigates status of ongoing financial activities and their impact on fund balances.
• Provides advice to sponsors regarding the finance-related procedures and regulations covering school projects, field trips, fund raisers, procurement issues, etc.
• Possess and maintain valid and appropriate license, certificate and/or credential as may be required for this position.
• Follow work scheduling and attendance requirements in a regular, predictable and punctual manner.
• Participate in training programs to improve skills and proficiency related to assignments.
• Review current developments, literature and technical source information related to job responsibility.
• Ensure adherence to good safety procedures.
• Follow federal and state laws, as well as State and local Board policies including those related to the confidentiality of student and personnel records, standardized test material and other information.
• Perform other duties as assigned.