Administrative Assistant

POSITION OVERVIEW

Provide on-going, high-level and complex administrative support to PBS News, its Senior Correspondent and others as assigned.

PRIMARY RESPONSIBILITIES:

• Provide on-going, high-level and complex administrative support.

• Manage and maintain daily and long-range calendars and schedules for PBS News’ Senior Correspondent and others as assigned.

• Schedule and coordinate meetings, book occasional travel and manage expense reports for same.

• Manage communications, invitations and meetings.

• Maintain departmental files including monthly finance statements, previous budgets, etc.

• Assist with meeting materials and presentations.

• Serve as liaison to staff.

• Serve as the go-to person for staff needs

• Work and partner with other departments (such as IT, facilities, mailroom etc.) to resolve any issues.

• Coordinate and schedule PBS News new hire orientations.

• Office managerial duties including, but not limited to:

• Ordering meals for staff for special events, ordering office supplies, maintaining updates to staff phone lists.

• Other administrative work to ensure the smooth operation of a busy newsroom and office.

ADDITIONAL SKILLS AND QUALIFICATIONS:

• Administrative office experience in an executive-level office environment preferred.

• Demonstrated knowledge of general office procedures. Demonstrated writing skills for business correspondence.

• Excellent oral and written communication skills.

• Excellent interpersonal skills with customer service orientation, tact, and diplomacy.

• Excellent organizational and time management skills with careful attention to detail.

• Strong understanding and application of computer technology to efficiently accomplish work using Microsoft Office programs, email, Internet, database management software

• Ability to work independently and in a team environment, manage multiple projects simultaneously, and be able to prioritize tasks.

• Must exhibit sound judgment and handle confidential matters with discretion and tact.

• Interest in journalism.

• Ability to work long hours, at times with little or no notice in a breaking news environment.

EDUCATION & EXPERIENCE

• College degree or equivalent combination of education and experience.

LOCATION:

WETA and NewsHour Productions are Washington, DC established media and news organizations. We are a largely local workforce based out of the Campbell Place office in Arlington, VA. WETA and NewsHour Productions value employee flexibility when possible. Most positions based in our Arlington, VA office will be onsite or hybrid, depending upon the role.

COMPANY OVERVIEW:

WETA and its subsidiary NewsHour Productions LLC serve local and national public media audiences by producing and distributing content of intellectual integrity and cultural merit. Through broadcast, digital and community services, the organization offers compelling, diverse programming on five television channels, including primary channel WETA PBS, and on WETA Classical, the exclusive home for classical music in the nation’s capital; produces a portfolio of national television productions, including PBS NewsHour, recognized globally for bringing balanced, in-depth news coverage to all Americans; creates impactful documentaries with longtime production partners Ken Burns and Prof. Henry Louis Gates, Jr.; features a variety of content offerings on weta.org, WETA Passport, the PBS Video App and the WETA Classical App; and serves communities near and far with education and engagement initiatives that contribute to the company’s mission of public service. Benefits | WETA

EQUAL EMPLOYMENT OPPORTUNITY:

WETA and NewsHour Productions are equal opportunity employers committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.

This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and internships. WETA and NewsHour Productions make hiring decisions based solely on qualifications, merit, and business needs at the time.