What are the responsibilities and job description for the Office Assistant I position at Newport News Public Schools?
Job Summary
Position is responsible for performing routine, entry-level mail/postal related duties to include receiving, collecting, sorting, and delivering incoming and outgoing mail/packages to departments within the central administration building and surrounding facilities.
Essential Duties
1. Receives, scans as required, accurately sorts, and delivers incoming USPS and internal school mail.
2. Receives, scans, and delivers incoming special carrier packages to the designated addressee.
3. Processes automated mailings utilizing postal software applications and databases including Intellilink software mail equipment.
4. Operate machines that print addresses, collate, fold, and insert material into envelopes for mailing.
5. Safeguards confidential documents and records.
6. Ensures compliance with USPS mail preparation, bulk, pre-sort, bar-coding, and Non Profit standards.
7. Collects, electronically records, tracks, and downloads shipping data Downloads postage to meter following security checkpoints.
8. Maintains equipment and supply inventory using just-in-time delivery approach for large mailings.
9. Performs duties in accordance with high security standards required in a postal facility ensuring security of all equipment/mail.
10. Processes required mail manifest on daily basis.
11. Apply postage to outgoing mail for delivery to the United States Postal Service.
12. Deliver and pick up mail between administrative buildings.
13. Models nondiscriminatory practices in all activities.
(These are intended only as illustrations of the various types of work performed. The omission of specific duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.)
Minimum Qualifications (Knowledge, Skills, And Abilities Required)
Must possess a high school diploma or equivalent. Direct experience in a mail room setting preferred. Work requires physical effort, including ability to lift and carry packages up to 100 pounds and grip up to 50 pounds. Must possess the skills to sort and distribute large volumes of mail and the ability to operate postal equipment. Attention to detail is paramount in performing all duties. Position requires working knowledge of Microsoft Office Suite and other postal-related software/databases. Must demonstrate an awareness of security as it relates to the Mail Center environment. Must possess the ability to work in a fast paced environment. Must possess excellent communication and interpersonal skills. Must possess a valid driver’s license.
To view the full job description, please visit
https://sbo.nn.k12.va.us/hr/jobs/descriptions.html#no