Post-Closing Delivery Specialist

Assists the Post-Closing Delivery Manager with preparation of loans for submission to agencies for purchase by completing administrative tasks and data entry. The Post-Closing Delivery Specialist will be assigned loans to complete for purchase submission.   

 The Post-Closing Delivery Specialist work directly with the internal assigned deal team (i.e., Underwriter, Underwriting Analyst, Closer and Deputy Chief Underwriter) as well as the Lender’s Legal Counsel to assure that the transaction is completed in the timeline provided at the time of closing.  

Duties and responsibilities

• Manage the delivery process by establishing specific timelines for underwriting, closing and outside counsel to provide relevant documents/information to meet the required agency deadlines;
• Maintain delivery checklist and/or calendar reminders to keep track of target dates;
• Review loan documents for completeness and accuracy within required timeframes;
• Address any discrepancies with outside counsel and/or closing and follow up on revisions;  
• Upload FNMA Rent Roll Collection Form (formerly known as eRents);
• Prepare and distribute lender delivery forms to warehouse lender and coordinate with outside counsel to release the note to the agency, along with the required delivery documents by the required deadline;
• Review, analyze, input and submit pertinent data derived from underwriting and legal documents, into Fannie Mae’s C&D system;
• Review Form 4662 for completeness and accuracy.   Maintain a log of any underwriting errors/issues in the UW Error Log;
• Upload and submit relevant underwriting documents to Fannie Mae’s DUS DocWay system;
• Obtain and upload data files to DUS Data Digitizer by required deadline to maintain or improve submission compliance rates;  
• Update NDMS with appropriate delivery and settlement dates for accurate pipeline tracking;
• Address any discrepancies identified by Fannie Mae and/or Freddie Mac during their review of the delivery, in a timely manner.   Being able to identify the type of issue and knowing what party is responsible or how to cure is critical;
• Prepare and distribute pool detail and security delivery information to the warehouse lender, investor and internal parties, at least 3 business days prior to settlement;
• Distribute Freddie Mac purchase statement to warehouse lender and internal parties;
• Follow up with outside counsel on any post-purchase exception items and recorded documents and compile the required documents for Servicing;
• Follow up with agency contacts on changes to their policies/procedures or any out of the ordinary situations;
• Maintain a post-closing database of agency issued job aids and FAQ to effectively perform delivery functions;
• Review, research, and contest, if necessary, any “dings” identified in Fannie Mae’s monthly Lender Metrics report.  Distribute to closing manager and underwriting manager.  Be prepared to address any late deliveries or major issues;
• Attend Fannie Mae and Freddie Mac operations calls, training and testing for delivery of new products or updates;
• Assist with additional projects and/or reports as required.

Qualifications

• High School Diploma or equivalent required
• Associate Degree in Real Estate Finance or a similar field preferred, or at least 3 years of experience with Fannie Mae and Freddie Mac loans
• Fannie Mae DUS Gateway, C&D, DocWay and Digitizer experience preferred
• Freddie Mac DMS experience preferred
• Microsoft Word, Excel and PowerPoint experience required
• Microsoft Outlook skills
• Pipeline management experience
• Strong analytical and problem-solving skills
• Excellent communication and time management skills
• Proper business phone and written communication etiquette
• Must have experience working in a fast-paced environment
• Self-starter with minimal training required
• Experience communicating with Fannie Mae and Freddie Mac representatives