Vacation Rental Specialist

At Newman Hospitality, we seek a proactive and detailed oriented full-time Vacation Rental Specialist with excellent organizational and time management skills to work between properties throughout the Islamorada / Key Largo, FL area. This role plays a key part in delivering high-quality guest experience by ensuring short-term rental properties meet the company's standards for cleanliness, maintenance, guest readiness, and overall presentation.

What does your day look like:

· Conduct thorough inspections of short-term rental properties before guest check-in and after check-out, following checklists and inspection protocols to ensure consistency across properties.

· Verify that all cleaning tasks have been completed to company standards.

· Ensure all amenities, linens, and supplies are properly stocked and staged.

· Confirm functionality of electronics, appliances, HVAC systems, locks, and plumbing.

· Identify and report maintenance or safety concerns to resolve issues promptly.

· Communicate effectively with housekeeping, maintenance, and property management teams.

· Document and photograph any damages, missing items, or irregularities

· Maintain accurate inspection reports and track issue resolution.

· Complete minor maintenance tasks as needed (e.g., light-bulb replacements, tightening fixtures, basic troubleshooting).

· Assist with inventory organization, supply runs, and property staging.

· Complete monthly preventative maintenance inspections and reporting.

· Complete basic maintenance tasks as needed.

· Support the team during turnovers, guest stays, or special projects as needed.

· Regular travel between properties (75% of the time will be on the field).

You are a good match if you have:

· Prior experience in hospitality, vacation rental operations, housekeeping, or property maintenance.

· Reliable transportation and valid driver’s license is a must.

· Basic maintenance skills are required (e.g., using hand tools, identifying issues, performing small repairs).

· Comfortable using mobile inspection checklists or apps (e.g., Breezeway).

· Basic understanding of local rental regulations and safety standards is preferred.

· Strong attention to detail and organizational skills.

· Ability to manage time effectively and work independently.

· Excellent communication and documentation skills.

· Flexibility and a proactive attitude are essential.

· High school diploma or equivalent; additional training in hospitality or property management is a plus.

· Availability to work weekends, holidays, and high turnover periods as needed.

· Must be able to lift and move heavy items.

· Only candidates residing in or north of Islamorada will be reviewed.

About Newman Hospitality

We are a family-owned boutique short-term and vacation rental management company. Offering a Full-Service Management solution; we identify, purchase, renovate, stage, list, market, and fully operate the guest experience of the rental asset. We are based in South Florida but offer an array of properties across the peninsula, as well as in Northern Virginia and Indiana. Our teams have been delivering optimal and personalized service with consistent quality for over eight years.

At Newman Hospitality, we have “A Home For Everyone,” whether you’re a traveler looking to make memories, an investor seeking a prosperous income opportunity, or an employee searching for the right team.

What’s in it for you:

Be part of a fast-growing short-term rental management company that:

1. Understands that hospitality starts from the inside out (and we walk the talk), starting with our employees. We have less than a 5% turnover in an industry with an average of 75%.

2. Helps employees master what they do and builds the best infrastructure.

3. Works at having a unique and efficient balance between offshore and local teams; we value diversity in background and experience.

4. Is technologically advanced by investing in the best technology to support our business and allowing our employees to focus on more value-added activities.

5. Has experienced multicultural teams, enabling people to learn and expand professionally while being themselves and having fun at the job.

6. Is an early adopter of new ways of working, understanding the added values of remote working.