What are the responsibilities and job description for the Middle School/High School Administrative Assistant position at Newman Catholic Schools?
Overview
We are seeking a dynamic and organized Middle School/High School Administrative Assistant to join our educational team. In this vital role, you will serve as the first point of contact for students, parents, staff, and visitors, ensuring smooth daily operations within the school office. Your energetic approach and exceptional organizational skills will help foster a welcoming environment while managing a variety of administrative tasks with efficiency and professionalism. This paid position offers an exciting opportunity to contribute to a vibrant educational community and support the success of our students and staff.
Responsibilities
- Greet visitors, students, staff, and parents with friendly professionalism at the front desk, providing excellent customer service.
- Manage multi-line phone systems, answer inquiries promptly, and direct calls appropriately.
- Maintain accurate records through data entry, filing, and document proofreading to ensure information integrity.
- Oversee calendar management for school events, meetings, and appointments using Google Workspace or Microsoft Office tools.
- Handle clerical duties such as photocopying, scanning, organizing files, and preparing correspondence.
- Support office management tasks including supply inventory, entering invoices that need to be paid.
- Assist with special projects or administrative support as needed by teachers or school leadership to ensure smooth daily operations.
Qualifications
- Proven office management or administrative experience within an educational or similar setting.
- Strong computer literacy with proficiency in Microsoft Office (Word, Excel, Outlook), Google Workspace (Gmail, Calendar), and data entry skills.
- Excellent organizational skills with the ability to multitask efficiently in a fast-paced environment.
- Experience with multi-line phone systems, customer service excellence, and phone etiquette is essential.
- Familiarity with clerical tasks such as filing, proofreading, calendar management, and record keeping.
- Previous experience working as a receptionist in medical or dental offices is a plus but not required; personal assistant experience is also valued. Join us as an Administrative Assistant and be part of a dedicated team committed to fostering an engaging learning environment! Your energy and organizational expertise will make a meaningful difference in supporting our students’ educational journey while enjoying a rewarding work experience in a vibrant school community.
Job Type: Full-time
Pay: $16.00 - $17.00 per hour
Expected hours: 35 – 40 per week
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Flexible schedule
- Health insurance
- Life insurance
- Paid time off
- Tuition reimbursement
- Vision insurance
Work Location: In person
Salary : $16 - $17