Assistant School Business Manager

Workforce Diversity Statement

The Newington Public Schools is dedicated to recruiting, hiring, growing and retaining a culturally diverse workforce that represents the racial, ethnic, and linguistic diversity of our community - to challenge student achievement and realize equity for all in our schools. To achieve this, we value and strive for the highest levels of:

• Family and Community Engagement;
• Culturally Relevant Organizational Practices;
• School Climate;
• Student-Centered Learning;
• Diverse Staff of Excellent Educators
• Equitable Student Access; and
• Fiscal Equity
  
  

We are interested in candidates who are passionate around these values; candidates who represent the racial, ethnic, and linguistic diversity of our community; and candidates who will engage fully in our continuous improvement efforts to achieve equity for all.

Job Description

The Assistant School Business Manager supports the CFO in overseeing the district's financial and business operations. Key responsibilities include maintaining accurate financial records, managing the general ledger, ensuring compliance with state and federal Uniform Chart of Accounts (UCOA) requirements, and overseeing all funding sources, including local tax appropriations, state grants, and federal programs (e.g., Title I, IDEA). The ideal candidate has strong accounting skills and a thorough understanding of Connecticut municipal and educational statutes.

Reports To: Chief Financial Officer Position Start Date: July 1, 2026

Essential Duties And Responsibilities

The following statements of duties and responsibilities are intended to describe the general nature and level of work being performed by individuals assigned to this position. These statements are not intended to be an exhaustive list of all duties and responsibilities required of all personnel within this position.

Financial Management & Reporting

• Assist in the preparation, administration, and monitoring of the annual district operating budget.
• Oversee daily operations of the Business Office, including accounts payable, accounts receivable, and payroll.
• Maintain and reconcile all district funds, including the General Fund, Special Revenue Funds, and Payroll accounts.
• Perform month-end and year-end closing processes, ensuring all journal entries, accruals, and reversals are accurate.
• Monitor cash flow and perform monthly bank reconciliations for all district accounts.
• Ensure strict adherence to internal controls for payroll, accounts payable, and student activity funds.
• Assist the CFO with the coordination of the annual external audit and prepare State Department of Education filings ED141 and EFS - Education Financial Report.
• Monitor grant expenditures and ensure compliance with federal (Uniform Guidance) and state regulations.
  
  

Administrative Leadership

• Supervise and evaluate the clerical staff in the Business Office.
• Support the CFO in labor contract negotiations by providing cost analysis for salaries and benefits, including 401(k) and health insurance.
• Support the management of the district's Enterprise Resource Planning (ERP) system, Tyler Technologies/School ERP Pro.
  
  

Required Physical And Mental Effort And Environmental Conditions

(The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)

• Standard office environment with occasional attendance at evening Board of Education or Town Council meetings.
• Ability to visit multiple school facilities as needed.
• Ability to work under stress from demanding deadlines and changing priorities and conditions.
• Ability to concentrate on fine detail with constant interruption.
• Ability to attend to tasks / functions for more than 60 minutes at a time.
• Ability to remember multiple tasks / assignments given to self and others over long periods of time.
• Ability to move throughout the Town Hall and other Town buildings and sites.
• Works in an office setting subject to continuous interruptions.
• Exposure to video display terminals on a daily basis.
• Ability to hear normal sounds with some background noise and to communicate effectively.
• Ability to file letters, correspondence, reports, etc. in file cabinet drawers ranging from 1' to 5' from the floor.
  
  

Required Minimum Qualifications

The skills and knowledge required would generally be acquired with:

• Education: Bachelor's degree in Accounting, Finance, or Business Administration required. Master's degree in Business Administration, Accounting, or Public Administration is preferred.
• Experience: Minimum of 3–5 years of experience, preferably in a municipal or school finance setting.
• Technical Proficiency: Proficiency in Excel, including Pivot Tables and VLOOKUP, and experience with large-scale ERP systems.
• Analytical Skills: Ability to present complex financial data using visual aids for public presentations.
• Knowledge: Strong understanding of GAAP (Generally Accepted Accounting Principles) and GASB (Governmental Accounting Standards Board) standards.
  
  

Key Competencies

• Fiscal Transparency: Ability to present complex accounting data in a clear and understandable manner for public stakeholders.
• Attention to Detail: Precision in managing a multi-million-dollar budget and ensuring all funds are legally accounted for.
• Integrity: Maintain the highest ethical standards when handling public tax dollars and sensitive payroll information.
• Adaptability: Ability to manage system transitions, such as software migrations, and adapt to changing state legislative mandates.
  
  

License Or Certificate

Connecticut State Department of Education Endorsements required;

(085) Business Administration [may have up to 12 calendar months to earn 085 certification]

Salary & Terms

• 12 month work year
• Competitive salary commiserate on experience [Salary Range: $100,000-$145,000]
• Benefits package including competitive Anthem HDHP, Dental options, generous sick, personal and vacation leave in accordance with the AFSCME 818 Non-Instructional Administrators agreement.
  
  

Note: The above is illustrative of tasks and responsibilities. It is not meant to be all-inclusive of every task or responsibility.