Executive Assistant - Honolulu

• Downtown Honolulu, at the New Zealand Consulate-General in Hawai'i.
• Providing high-level support to senior leaders, Monday to Friday, 37.5 hours per week.
• Professional identity advocating Aotearoa New Zealand's diplomatic presence in the North Pacific.

What You'll Be Doing - and Growing Into | Ngā Mahi ka Mahia - Me te Whakatipu | Nāu e Hana ai - a e Ho'onui ai

• Executive Support Excellence
  • You will be a trusted partner with senior leaders, managing schedules, coordinating travel, and ensuring smooth day-to-day operations at Post. Your discretion, initiative, and attention to detail will be key to keeping things running seamlessly.
• Finance Savvy
  • You will support financial processes including monthly reconciliation, coding, tracking spending, and budget reporting. Using systems like Oracle, you can ensure financial accuracy, transparency, and accountability at Post. Your attention to detail and understanding of financial workflows will be key to supporting informed decision-making.
• Consular Support
  • You will play a role in supporting individuals who need assistance, including vulnerable members of our community. Whether it's helping someone navigate a complex situation or expanding our support network, your empathy and professionalism will shine.
• Event Management
  • From high-level meetings to regional events, you will take the lead on planning, logistics, and execution. You will ensure every detail is covered, creating experiences that reflect Ministry values and our mission at Post.

The Consulate recognises the deep ties between Aotearoa and Hawai'i. Candidates are encouraged to demonstrate experience with te ao Māori (Māori worldview) or ka wā kahiko (traditional Hawaiian perspectives), or a desire to learn in this space.

The appointment range for this position is within Band 13, with the midpoint of the Band being USD $58,240 per annum.

You must have the lawful right to work in the United States. The Consulate may support A2 visa applications for eligible candidates; however, these visas are subject to a maximum duration of five years and are not guaranteed. Candidates are responsible for managing their own tax obligations in both New Zealand and the United States, as applicable. This includes understanding any responsibilities under the New Zealand Inland Revenue Department's 'Government Service Rule', as well as complying with relevant U.S. federal and state tax laws.

If the successful candidate has worked or lived in New Zealand and are subsequently employed as locally engaged staff in a New Zealand Government Embassy or High Commission (in this case the Consulate General), they may, subject to individual circumstances, have New Zealand Tax Residency obligations and be considered as On Government Service by New Zealand Inland Revenue (IRD). We strongly advise any applicant, who may be in this situation, to discuss their tax residency status with the IRD and determine any potential personal tax obligations to IRD.

Who Are We Looking For? | Mā wai te mahi nei? | 'O wai ke kanaka kūpono no kēia hana?

• Executive Support Experience
  • Proven ability to provide high-level administrative support to senior executives. This experience can include calendar management, travel coordination, meeting preparation, and confidential correspondence. Demonstrated discretion, professionalism, and proactive problem-solving in a fast-paced environment.
• Event Management
  • Background in planning and executing events ranging from small meetings to large-scale functions. Capable of managing logistics, supplier coordination, budgeting, and on-site support to ensure seamless delivery and positive attendee experiences.

About Us | Mō mātou |E pili ana iā mākou

Our people represent Aotearoa New Zealand at home and around the world, guided by manaakitanga, kaitiakitanga, and a deep sense of who we are. By building global connections and trusted relationships, we support New Zealand's interests and values. We advise the Government on international developments and what is happening in the world.

To Apply / Interested? | Me pēhea te tuku tono | Pehea e noi ai

For a copy of the position description please click here.

Important note for candidates in Hawai'i and outside of New Zealand

Our online application system uses a standard New Zealand based application form. Please note you must answer all complusory questions even if they dont appear to be applicable to this application.

Applications close Sunday 22nd March 2026. Candidates will be contacted after this time.