Administrative Assistant 1/Trainee (NY Helps)

Duties Description Provides administrative support to the Dean's Office, including calendar management, correspondence, meeting coordination, and office operations. Delivers excellent customer service to faculty, staff, students, and visitors through professional, responsive, and effective communication. Maintains academic, financial, personnel, and student records; processes purchasing, travel, and budget-related transactions in compliance with SUNY and campus policies; and supports committees, academic initiatives, and special projects through coordination, recordkeeping, communications, and logistical support.

Utilizes office technologies to maintain accurate records and generate reports, handles confidential information with discretion and sound judgment, participates in professional development activities, adheres to workplace procedures and safety requirements, and performs other duties as assigned. Minimum Qualifications For those currently on a civil service list: If you receive an emailed canvass letter, you must respond interested and complete an online application to be considered. For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply.

Minimum Qualifications for applicants not currently civil service eligible for the title: Administrative Assistant 1 -Grade 11, $49,841 hiring rate Applicants must have: Promotion: one year of service in a clerical title allocated to Grade 6 and above; and completion of a two-year traineeship*. Non-competitive: high school diploma or high school equivalency diploma; and two years of experience in administrative support**, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and management of an office. * Successful completion of the traineeship requires taking eight courses in the following competencies: Professionalism and Self-Management, Verbal and Written Communication, Interpersonal and Customer Relations, and Computer Skills and Technology

It must include instruction in each of the following topics: office organization and management; business writing; customer service; and Microsoft Word basics. ** Certification (e.g., IAAP Certified Administrative Professional), diploma, or associate's degree in office administration, secretarial science, administrative assistance, paralegal, business technology, or office technology substitutes for two years of experience. Administrative Assistant Trainee 2 - Grade 10, $47,110 hiring rate Applicants must have: One year of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration

To be advanced to the full performance level of this title you must successfully complete a set training and development program. Upon satisfactory completion of the 12-month training as a Trainee 2 you will advance to the full level of this title without further examination. Administrative Assistant Trainee 1 - Grade 8, $42,209 hiring rate Applicants must have: Six months of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration

To be advanced to the full performance level of this title you must successfully complete a set training and development program. Upon satisfactory completion of the 12-month training at the Trainee 1, you will automatically advance to Trainee 2. In addition, candidates must demonstrate: -The ability to understand and follow written and verbal instructions -The physical capability to perform the duties of the position -Strong interpersonal skills and the ability to work effectively with colleagues from a variety of backgrounds It is the applicant's responsibility to prove they meet the minimum qualification listed in the job posting, such as education, experience, certifications, licenses, skills, and contact information.

Failure to provide sufficient information may result in the applicant being deemed not qualified. As SUNY Plattsburgh is an institution that delivers challenging and high-quality educational experiences to a diverse group of learners, the successful candidate must demonstrate an understanding of and sensitivity to diversity, inclusion, and equity-minded policies, programs, and practices. Additional Comments The Administrative Assistant 1 provides administrative and operational support to the Office of the Dean of Arts and Sciences.

This position supports academic leadership through the coordination of office operations, budget and purchasing processes, committee and event logistics, records management, and customer service. The title assigned to the successful candidate upon appointment will be determined based on their qualifications and experience. See the Required Qualifications section for detailed information.

Work Schedule: Monday through Friday, 8:00 a.m. to 4:00 p. m

If a canvass letter is emailed, you must respond interested and complete an online application to be considered. Please include a complete application and contact information for three current professional references. A resume is also strongly encouraged.

Additional information may be requested at a later step in the process. Important Notes for those appointed as a Trainee: Successful completion of the traineeship requires taking eight courses. More information on the traineeship can be found here.

Important Notes for those appointed under NY HELPS: Employees will have all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified. Some positions may require additional credentials or a background check to verify your identity.

Salary : $42,209 - $49,841