What are the responsibilities and job description for the Legal Secretary position at New York State Unified Court System?
Position Title: Secretary to Judge
About the Courts:
The New York State Unified Court System (NYS UCS) is one of the largest and most diverse court systems in the nation, responsible for delivering fair, efficient, and accessible justice to the people of New York. With courts operating in every county statewide, NYS UCS supports a wide range of legal proceedings and provides essential services that uphold the rule of law. The court system is committed to integrity, professionalism, and public service across all operations.
Position Overview:
The New York State Unified Court System is seeking to hire a Legal Secretary for the Buffalo City Court to support multiple judges.
Key Responsibilities:
Duties include but are not limited to:
- Provide confidential legal secretarial support, including preparing, typing, and proofreading legal documents, correspondence, and court materials.
- Handle sensitive information with discretion and maintain confidentiality in all judicial matters.
- Perform clerical functions such as scheduling, filing, data entry, and maintaining records for assigned judges.
- Assist in courtroom or court office operations by performing clerical or reporting duties as needed.
- Manage communications on behalf of judges, including receiving inquiries, drafting responses, and coordinating with court staff, attorneys, and external parties.
- Support multiple judges when required and adapt to varying workflow demands within the Buffalo City Court.
- Perform other related duties as assigned to support the effective functioning of the court
Qualifications:
High school diploma or the equivalent and two (2) years of legal secretarial experience; or an equivalent combination of education and experience
Employment Type:
- Full-time
Salary & Compensation:
- Base Salary: $61,424
Location:
- Buffalo, NY
How to Apply:
APPLICATION PROCEDURES: All interested persons meeting the minimum qualifications are encouraged to submit a UCS-5 Application for Employment form (obtainable from any administrative office in a court building or on the web at www.nycourts.gov/careers/UCS5.pdf) and http://www.nycourts.gov/careers/SuppMagAppFillable.pdf, a cover letter and resume by email to 5JDJobs@nycourts.gov or by mail to:
SHION CHRISTIAN
HUMAN RESOURCES
8TH JUDICIAL DISTRICT ADMINISTRATIVE OFFICE
92 FRANKLIN STREET BUFFALO, NY 14202
What the Courts Offer:
• Competitive Compensation
• 13 Paid Holidays
• NYS Pension Plan
• 20 Paid Vacation Days within the first year
• Paid Parental Leave
• Comprehensive Health Insurance
Full Job Description can be reviewed here: 8619_secretary_to_judge.pdf
Applications must be postmarked or received by: November 12, 2026
Equal Employment Opportunity Policy
It is the policy of the UCS to ensure equal employment opportunity for all employees and applicants for employment, without regard to race, color, national origin, religion, creed, sex (including freedom from sexual harassment), sexual orientation, age, marital status, disability, or, in certain circumstances, prior criminal record.
Salary : $61,424