What are the responsibilities and job description for the Office Assistant 3 position at New York State Police?
Description
Duties Description
Research product information and cost data through internet searches, catalogs, advertisements, and direct contact with vendors.
Prepare purchase requisitions to procure goods, materials, equipment, and supplies, including uniform items, and submit them to the finance office for processing.
Prepare various reports related to inventory, material received and distributed.
Receive all incoming shipments to the Academy, including dry cleaning, identify the goods received against documentation.
Directly responsible for Academy Quartermaster operations regarding uniform items and office supplies.
Receive, maintain, organize, and issue recruit uniforms.
Maintain accurate inventory of uniform items in proprietary Division database.
Maintain accurate accountability records for new recruits and forward them timely to the correct Troop.
Assess the need for ordering supplies, materials or equipment based on inventory levels and program needs.
Verify that orders received conform to purchase requisitions. Maintain records of physical inventory and perform physical inventory updates.
Prepare various reports related to inventory, material received and distributed.
Plan or assist in planning layout of storage areas for the safety of employees, proper storage of goods and maximum utilization of space.
Load, unload, and physically handle orders received.
Maintain accurate accountability records for new recruits and forward them timely to the correct Troop.
Receive, pick up, deliver, open, appropriately record, time stamp, sort and distribute mail and packages.
Assist with Quartermaster and Mailroom duties at Building 22 and Troop G in Latham when needed.
Able to perform all duties and responsibilities of this position including, but not limited to, lifting heavy items and packages weighing up to 50 lbs.
Notes
Position requires candidate to be able to work independently, be organized, have excellent attention to detail and the ability to resolve problems.
Experience using office software to include Excel.
Qualifications
Minimum Qualifications
One year of permanent service at a Salary Grade 9 or higher-level clerical position,
OR
Two years of permanent service at a Salary Grade 6 clerical position,
AND
Must have appropriate clerical skills, knowledge of Division policy and proper office procedures.
Minimum qualifications must be met by the closing date of the posting.
Additional Comments
Resumes will be evaluated to determine whether candidates will proceed to the interview phase of the process.
The New York State Police will not offer permanent employment to any candidate unless the candidate provides documentation that they are authorized to accept work in the United States on a permanent basis. It is the policy of the New York State Police not to hire F1 or H1 visa holders for permanent employment or to sponsor non-immigrant aliens for temporary work authorization visas or for permanent residence.
The New York State Police values a diverse and inclusive workforce where the unique skills of all employees are valued in support of the mission of the Division. Qualified candidates are considered for employment without the regard to age, race, color, religion, gender identity and expression, disability, national origin, gender, sexual orientation, military or veteran status or any other characteristic protected by law. The New York State Police is an equal opportunity/affirmative action employer that accept all applications from a wide range of candidates.
The New York State Police complies with federal and state laws and makes reasonable accommodations for qualified individuals with disabilities and/or sincerely held religious belief. If a reasonable accommodation is needed to participate in the job application or interview process, please contact the Division Personnel Office at (518) 457-3840 or personnel@troopers.ny.gov.
Duties Description
Research product information and cost data through internet searches, catalogs, advertisements, and direct contact with vendors.
Prepare purchase requisitions to procure goods, materials, equipment, and supplies, including uniform items, and submit them to the finance office for processing.
Prepare various reports related to inventory, material received and distributed.
Receive all incoming shipments to the Academy, including dry cleaning, identify the goods received against documentation.
Directly responsible for Academy Quartermaster operations regarding uniform items and office supplies.
Receive, maintain, organize, and issue recruit uniforms.
Maintain accurate inventory of uniform items in proprietary Division database.
Maintain accurate accountability records for new recruits and forward them timely to the correct Troop.
Assess the need for ordering supplies, materials or equipment based on inventory levels and program needs.
Verify that orders received conform to purchase requisitions. Maintain records of physical inventory and perform physical inventory updates.
Prepare various reports related to inventory, material received and distributed.
Plan or assist in planning layout of storage areas for the safety of employees, proper storage of goods and maximum utilization of space.
Load, unload, and physically handle orders received.
Maintain accurate accountability records for new recruits and forward them timely to the correct Troop.
Receive, pick up, deliver, open, appropriately record, time stamp, sort and distribute mail and packages.
Assist with Quartermaster and Mailroom duties at Building 22 and Troop G in Latham when needed.
Able to perform all duties and responsibilities of this position including, but not limited to, lifting heavy items and packages weighing up to 50 lbs.
Notes
Position requires candidate to be able to work independently, be organized, have excellent attention to detail and the ability to resolve problems.
Experience using office software to include Excel.
Qualifications
Minimum Qualifications
One year of permanent service at a Salary Grade 9 or higher-level clerical position,
OR
Two years of permanent service at a Salary Grade 6 clerical position,
AND
Must have appropriate clerical skills, knowledge of Division policy and proper office procedures.
Minimum qualifications must be met by the closing date of the posting.
Additional Comments
Resumes will be evaluated to determine whether candidates will proceed to the interview phase of the process.
The New York State Police will not offer permanent employment to any candidate unless the candidate provides documentation that they are authorized to accept work in the United States on a permanent basis. It is the policy of the New York State Police not to hire F1 or H1 visa holders for permanent employment or to sponsor non-immigrant aliens for temporary work authorization visas or for permanent residence.
The New York State Police values a diverse and inclusive workforce where the unique skills of all employees are valued in support of the mission of the Division. Qualified candidates are considered for employment without the regard to age, race, color, religion, gender identity and expression, disability, national origin, gender, sexual orientation, military or veteran status or any other characteristic protected by law. The New York State Police is an equal opportunity/affirmative action employer that accept all applications from a wide range of candidates.
The New York State Police complies with federal and state laws and makes reasonable accommodations for qualified individuals with disabilities and/or sincerely held religious belief. If a reasonable accommodation is needed to participate in the job application or interview process, please contact the Division Personnel Office at (518) 457-3840 or personnel@troopers.ny.gov.
Salary : $59,049 - $71,719