What are the responsibilities and job description for the Administrative Assistant 1 position at New York State Police?
Description
Duties Description
Maintain and audit the CIAS Register Requestor database, which houses all NYSIC contacts, to include specific key distribution lists (i.e.: Field Intelligence Officer List, Regional Coordinator List, and Jail Intelligence Officer List).
Communicate regularly with NYS Local Law Enforcement Executives to ensure their agency has at least one Field Intelligence Officer and Jail Intelligence Officer assigned.
Monitor the Field Intelligence Officer email inbox and respond or triage all incoming communication from the field.
Assist in the planning and administrative duties required for Field Intelligence Officers’ Training Courses and associated trainings.
Prepare and review travel and training orders for the NYSIC employees and support agencies, including the Field Intelligence and Jail Intelligence Officers.
Assist in the planning, procurement and purchasing, and other designated duties for symposiums and conferences hosted by the NYSIC, including the annual FIO/JIO Conference.
Maintain the state-wide meetings and trainings calendar, which requires communication and coordination with the NYSIC’s Counter Terrorism Center (CTC), Counter Terrorism Intelligence Units (CTIU), Crime Analysis Centers (CAC), local law enforcement, and other State/Federal partner agencies.
Compile and disseminate designated NYSIC reports.
Assist the NYSIC Training Coordinator with maintaining training records, certificates, and documentation.
Support other day-to-day operations by answering the telephone, maintaining records and files, receiving documents, data entry, photocopying, and other clerical tasks as required.
Perform all other necessary administrative duties and projects as directed by the FIO Senior.
Qualifications
Minimum Qualifications
One (1) year of permanent service as a State Police employee in an SG-9 position or higher;
OR
Two (2) years of permanent service as a State Police employee in an SG-6 position or higher.
OR
High School diploma and two years of experience in administrative support, which includes use of office software (e.g., email, word processing), customer service, business writing, and management of an office.
Preference Will Be Given To Candidates With
An Associate’s Degree.
Administrative support experience and knowledge of proper office procedures, including experience with conventional and electronic data filing systems.
Proficiency in the operation of personal computers and various software including Microsoft Word, Outlook, Access, Excel and other State Police systems and databases.
Minimum qualifications must be met by the closing date of the posting.
Additional Comments
Resumes will be evaluated to determine whether candidates will proceed to the interview phase of the process.
The New York State Police values a diverse and inclusive workforce where the unique skills of all employees are valued in support of the mission of the Division. Qualified candidates are considered for employment without the regard to age, race, color, religion, gender identity and expression, disability, national origin, gender, sexual orientation, military or veteran status or any other characteristic protected by law. The New York State Police is an equal opportunity/affirmative action employer that accept all applications from a wide range of candidates.
The New York State Police complies with federal and state laws and makes reasonable accommodations for qualified individuals with the disabilities and/or sincerely held religious belief. If a reasonable accommodation is needed to participate in the job application or interview process, please contact the Division Personnel Office at (518) 457-3840 or personnel@troopers.ny.gov.
Duties Description
Maintain and audit the CIAS Register Requestor database, which houses all NYSIC contacts, to include specific key distribution lists (i.e.: Field Intelligence Officer List, Regional Coordinator List, and Jail Intelligence Officer List).
Communicate regularly with NYS Local Law Enforcement Executives to ensure their agency has at least one Field Intelligence Officer and Jail Intelligence Officer assigned.
Monitor the Field Intelligence Officer email inbox and respond or triage all incoming communication from the field.
Assist in the planning and administrative duties required for Field Intelligence Officers’ Training Courses and associated trainings.
Prepare and review travel and training orders for the NYSIC employees and support agencies, including the Field Intelligence and Jail Intelligence Officers.
Assist in the planning, procurement and purchasing, and other designated duties for symposiums and conferences hosted by the NYSIC, including the annual FIO/JIO Conference.
Maintain the state-wide meetings and trainings calendar, which requires communication and coordination with the NYSIC’s Counter Terrorism Center (CTC), Counter Terrorism Intelligence Units (CTIU), Crime Analysis Centers (CAC), local law enforcement, and other State/Federal partner agencies.
Compile and disseminate designated NYSIC reports.
Assist the NYSIC Training Coordinator with maintaining training records, certificates, and documentation.
Support other day-to-day operations by answering the telephone, maintaining records and files, receiving documents, data entry, photocopying, and other clerical tasks as required.
Perform all other necessary administrative duties and projects as directed by the FIO Senior.
Qualifications
Minimum Qualifications
One (1) year of permanent service as a State Police employee in an SG-9 position or higher;
OR
Two (2) years of permanent service as a State Police employee in an SG-6 position or higher.
OR
High School diploma and two years of experience in administrative support, which includes use of office software (e.g., email, word processing), customer service, business writing, and management of an office.
Preference Will Be Given To Candidates With
An Associate’s Degree.
Administrative support experience and knowledge of proper office procedures, including experience with conventional and electronic data filing systems.
Proficiency in the operation of personal computers and various software including Microsoft Word, Outlook, Access, Excel and other State Police systems and databases.
Minimum qualifications must be met by the closing date of the posting.
Additional Comments
Resumes will be evaluated to determine whether candidates will proceed to the interview phase of the process.
The New York State Police values a diverse and inclusive workforce where the unique skills of all employees are valued in support of the mission of the Division. Qualified candidates are considered for employment without the regard to age, race, color, religion, gender identity and expression, disability, national origin, gender, sexual orientation, military or veteran status or any other characteristic protected by law. The New York State Police is an equal opportunity/affirmative action employer that accept all applications from a wide range of candidates.
The New York State Police complies with federal and state laws and makes reasonable accommodations for qualified individuals with the disabilities and/or sincerely held religious belief. If a reasonable accommodation is needed to participate in the job application or interview process, please contact the Division Personnel Office at (518) 457-3840 or personnel@troopers.ny.gov.
Salary : $47,695 - $58,447