What are the responsibilities and job description for the Park & Recreation Aide 4 (Collections Intern) Division for Historic Preservation position at New York State Parks, Recreation & Historic Preservation?
Description
Duties Description
The Collections Management Intern is responsible for assisting in the Collections Management Unit for New York State Office of Parks, Recreation and Historic Preservation’s Bureau of Historic Sites and Parks Services in the overall management, record keeping, and handling of collections objects. The candidate will work alongside both conservation and curatorial staff as appropriate.
Duties
Under primary direction of the Museum Registrar, and supporting Collections Management Unit staff, work duties can include but are not limited to:
Minimum Qualifications
No Minimum Qualifications Per Civil Service.
Additional Comments
Preferred Qualifications
This position has the option to join the NYS Employee’s Retirement System and may be eligible for health insurance, dental and vision coverage as well as the opportunity for paid time off in the form of vacation, sick, personal and holiday leave after time and service requirements has been met.
Duties Description
The Collections Management Intern is responsible for assisting in the Collections Management Unit for New York State Office of Parks, Recreation and Historic Preservation’s Bureau of Historic Sites and Parks Services in the overall management, record keeping, and handling of collections objects. The candidate will work alongside both conservation and curatorial staff as appropriate.
Duties
Under primary direction of the Museum Registrar, and supporting Collections Management Unit staff, work duties can include but are not limited to:
- Assist with inventory and storage maintenance, housing and rehousing collections objects
- Assist with database entry (TMS Collections) and clean up
- Creation, filing and renaming of digital assets
- Assistance with cataloguing recent acquisitions
- Assistance with loan file management and digital archiving
- Object photography and digital file management
Minimum Qualifications
No Minimum Qualifications Per Civil Service.
Additional Comments
Preferred Qualifications
- Familiarity with museum collections management, registration, and/or collections museum management software is preferred.
- Must have clear communication skills, follow provided standards and guidance, under prescribed timelines.
- Experience with MS Suite (Word, Access, Excel).
- Ability to reach, bend, stoop, lift up to 20lbs.
- Basic understanding of best practices for digital data management.
- This position is from June 2026 through August 2026.
- While work assignments will be focused primarily at Peebles Island State Park, particular projects could include limited travel to state historic sites and park facilities.
This position has the option to join the NYS Employee’s Retirement System and may be eligible for health insurance, dental and vision coverage as well as the opportunity for paid time off in the form of vacation, sick, personal and holiday leave after time and service requirements has been met.
Salary : $19