What are the responsibilities and job description for the Senior Administrative Analyst/Trainee (NYHELPS); Central Office position at New York State Office of Mental Health?
Duties Description
The Office of Financial Management, Division of State Operations Financial Management, Bureau of State Budget Services is recruiting to fill a Senior Administrative Analyst/Administrative Analyst Trainee, position. The incumbent of this position will serve as the OMH Credit Card point of contact and agency liaison for the Office of Mental Health. The incumbent will provide essential support for the daily functioning for OMH facilities and Central Office divisions through the oversight and maintenance of the Office of Mental Health Credit Card Administration, Policy, and Procedure.
The incumbent will perform duties that include, but are not limited to the following:
Assigning and administering OMH credit cards (Procurement, Travel, and NET) using JP Morgan Chase (JPMC) PaymentNet system.
Creating and maintaining employee credit card data via JPMC PaymentNet and the Statewide Financial System (SFS).
Running un-reconciled statement reports and notify cardholders of timely reconciliation requirements; troubleshoot credit card reconciliation issues.
Understanding and auditing for Agency compliance with state credit card policies and procedures.
Maintaining and innovating established credit card policy and procedures, analyzing data for potential issues, and identifying and bringing errors/issues to management’s attention, and/or resolving such irregularities to ensure continued functioning for all OMH cardholders.
Serving as the primary contact for Credit Card Policy and Procedure for OMH Facilities and Central Office divisions, assisting with all inquiries and providing trainings as needed. Serving as the primary agency liaison to the Office of General Services (OGS) Business Services Center (BSC) and JP Morgan Chase (JPMC) for credit card administration.
Coordinating with other Agency Administrators to maintain credit card information and support troubleshooting.
Providing training and technical assistance to OMH Facility and Central Office staff.
Managing and maintaining the Credit Card Administration shared mailbox and SharePoint portal page.
Serving on the SFS Agency Security Administrator team. Providing support with assigning SFS user roles, password resets, responding to inquiries, and assisting with providing trainings as needed.
Serving as a contact for OMH travel policy and procedures to OMH facilities and Central Office divisions. Providing support, training, and technical assistance to OMH travelers, proxies, and approvers.
Creating, reviewing, and testing various Administrative Support Procedures and internal controls projects relating to various OMH fiscal functions.
Serving as an agency liaison to facility staff, Central Office program staff, and control agency staff such as the Division of Budget (DOB), Office of the State Comptroller (OSC), and the Office of General Services (OGS) Business Services Center (BSC).
Minimum Qualifications
Non Competitive (NYHELPS):
Senior Administrative Analyst (G18)($66,951): Six years of experience conducting management and organizational studies to review and revise procedures for new or changing programs, review organizational performance, and develop internal controls; collecting data and conducting cost benefit or systems analysis to assist with organizational change; evaluating and developing recommendations to improve program operations and effectiveness; and designing and updating procedure manuals, forms, and policy.
Administrative Analyst Trainee 2 ($59,994): Five years of experience conducting management and organizational studies to review and revise procedures for new or changing programs, review organizational performance, and develop internal controls; collecting data and conducting cost benefit or systems analysis to assist with organizational change; evaluating and developing recommendations to improve program operations and effectiveness; and designing and updating procedure manuals, forms, and policy.
Administrative Analyst Trainee 1 ($53,764): Four years of experience conducting management and organizational studies to review and revise procedures for new or changing programs, review organizational performance, and develop internal controls; collecting data and conducting cost benefit or systems analysis to assist with organizational change; evaluating and developing recommendations to improve program operations and effectiveness; and designing and updating procedure manuals, forms, and policy.
Candidates must have permanent status as a Senior Administrative Analyst and be eligible for lateral transfer; OR be eligible for transfer under Section 70.1 or 52.6 of the Civil Service Law by having one year of permanent competitive service in a qualifying title within two salary grades.
Additional Comments
Employment with New York State offers unmatched benefits, individual support, and career mobility for motivated individuals including: NYS pension and retirement programs; annual cost of living and performance advance increases; comprehensive medical, dental, and vision plans; flexible spending accounts for health and dependent care; paid time off, including thirteen paid holidays per year, and paid personal leave, vacation leave, and sick leave.
The starting salary for this position will vary based on the selected candidate’s education and/or experience. Candidates appointed at a trainee level will be required to successfully complete the traineeship to advance to the full performance level title and salary:
$53,764 (Administrative Analyst Trainee 1)
$59,994 (Administrative Analyst Trainee 2)
$66,951 (Senior Administrative Analyst, full performance level)
For current New York State employees, the starting salary is based on the candidate’s salary at the time of hire.
Specific scheduled hours and telecommuting availability for this position will be discussed during the interview process. Please note, employees are required to apply and obtain approval through management to telecommute according to operational needs and Agency Telecommuting Program Guidelines.
The Mission of the New York State Office of Mental Health is to promote the mental health of all New Yorkers, with a focus on providing hope and supporting recovery for adults with serious mental illness and children with serious emotional disturbances. Applicants with lived mental health experience are encouraged to apply. OMH is deeply committed to supporting underserved individuals, organizations, and communities. To this end, OMH is focused on implementing activities and initiatives to reduce disparities in access, quality, and treatment outcomes for underserved populations. A critical component of these efforts is ensuring OMH is a diverse and inclusive workplace where all employees' unique attributes and skills are valued and utilized to support the mission of the Agency. OMH is an equal opportunity/affirmative action employer.
The Office of Financial Management, Division of State Operations Financial Management, Bureau of State Budget Services is recruiting to fill a Senior Administrative Analyst/Administrative Analyst Trainee, position. The incumbent of this position will serve as the OMH Credit Card point of contact and agency liaison for the Office of Mental Health. The incumbent will provide essential support for the daily functioning for OMH facilities and Central Office divisions through the oversight and maintenance of the Office of Mental Health Credit Card Administration, Policy, and Procedure.
The incumbent will perform duties that include, but are not limited to the following:
Assigning and administering OMH credit cards (Procurement, Travel, and NET) using JP Morgan Chase (JPMC) PaymentNet system.
Creating and maintaining employee credit card data via JPMC PaymentNet and the Statewide Financial System (SFS).
Running un-reconciled statement reports and notify cardholders of timely reconciliation requirements; troubleshoot credit card reconciliation issues.
Understanding and auditing for Agency compliance with state credit card policies and procedures.
Maintaining and innovating established credit card policy and procedures, analyzing data for potential issues, and identifying and bringing errors/issues to management’s attention, and/or resolving such irregularities to ensure continued functioning for all OMH cardholders.
Serving as the primary contact for Credit Card Policy and Procedure for OMH Facilities and Central Office divisions, assisting with all inquiries and providing trainings as needed. Serving as the primary agency liaison to the Office of General Services (OGS) Business Services Center (BSC) and JP Morgan Chase (JPMC) for credit card administration.
Coordinating with other Agency Administrators to maintain credit card information and support troubleshooting.
Providing training and technical assistance to OMH Facility and Central Office staff.
Managing and maintaining the Credit Card Administration shared mailbox and SharePoint portal page.
Serving on the SFS Agency Security Administrator team. Providing support with assigning SFS user roles, password resets, responding to inquiries, and assisting with providing trainings as needed.
Serving as a contact for OMH travel policy and procedures to OMH facilities and Central Office divisions. Providing support, training, and technical assistance to OMH travelers, proxies, and approvers.
Creating, reviewing, and testing various Administrative Support Procedures and internal controls projects relating to various OMH fiscal functions.
Serving as an agency liaison to facility staff, Central Office program staff, and control agency staff such as the Division of Budget (DOB), Office of the State Comptroller (OSC), and the Office of General Services (OGS) Business Services Center (BSC).
Minimum Qualifications
Non Competitive (NYHELPS):
Senior Administrative Analyst (G18)($66,951): Six years of experience conducting management and organizational studies to review and revise procedures for new or changing programs, review organizational performance, and develop internal controls; collecting data and conducting cost benefit or systems analysis to assist with organizational change; evaluating and developing recommendations to improve program operations and effectiveness; and designing and updating procedure manuals, forms, and policy.
Administrative Analyst Trainee 2 ($59,994): Five years of experience conducting management and organizational studies to review and revise procedures for new or changing programs, review organizational performance, and develop internal controls; collecting data and conducting cost benefit or systems analysis to assist with organizational change; evaluating and developing recommendations to improve program operations and effectiveness; and designing and updating procedure manuals, forms, and policy.
Administrative Analyst Trainee 1 ($53,764): Four years of experience conducting management and organizational studies to review and revise procedures for new or changing programs, review organizational performance, and develop internal controls; collecting data and conducting cost benefit or systems analysis to assist with organizational change; evaluating and developing recommendations to improve program operations and effectiveness; and designing and updating procedure manuals, forms, and policy.
- Associate degree may substitute for two years of specialized experience; bachelor's degree may substitute for four years of specialized experience; master's degree may substitute five years of specialized experience; J.D. may substitute for six years of specialized experience.
Candidates must have permanent status as a Senior Administrative Analyst and be eligible for lateral transfer; OR be eligible for transfer under Section 70.1 or 52.6 of the Civil Service Law by having one year of permanent competitive service in a qualifying title within two salary grades.
Additional Comments
Employment with New York State offers unmatched benefits, individual support, and career mobility for motivated individuals including: NYS pension and retirement programs; annual cost of living and performance advance increases; comprehensive medical, dental, and vision plans; flexible spending accounts for health and dependent care; paid time off, including thirteen paid holidays per year, and paid personal leave, vacation leave, and sick leave.
The starting salary for this position will vary based on the selected candidate’s education and/or experience. Candidates appointed at a trainee level will be required to successfully complete the traineeship to advance to the full performance level title and salary:
$53,764 (Administrative Analyst Trainee 1)
$59,994 (Administrative Analyst Trainee 2)
$66,951 (Senior Administrative Analyst, full performance level)
For current New York State employees, the starting salary is based on the candidate’s salary at the time of hire.
Specific scheduled hours and telecommuting availability for this position will be discussed during the interview process. Please note, employees are required to apply and obtain approval through management to telecommute according to operational needs and Agency Telecommuting Program Guidelines.
The Mission of the New York State Office of Mental Health is to promote the mental health of all New Yorkers, with a focus on providing hope and supporting recovery for adults with serious mental illness and children with serious emotional disturbances. Applicants with lived mental health experience are encouraged to apply. OMH is deeply committed to supporting underserved individuals, organizations, and communities. To this end, OMH is focused on implementing activities and initiatives to reduce disparities in access, quality, and treatment outcomes for underserved populations. A critical component of these efforts is ensuring OMH is a diverse and inclusive workplace where all employees' unique attributes and skills are valued and utilized to support the mission of the Agency. OMH is an equal opportunity/affirmative action employer.
Salary : $53,764 - $66,951