What are the responsibilities and job description for the Office Assistant 1, Central Office; position at New York State Office of Mental Health?
Duties Description
The Office of Mental Health (OMH) is recruiting to fill an Office Assistant 1, Grade 6, position in the Bureau of Procurement Enterprise Services (BPES). BPES ensures increased/ongoing transparency and enhanced fiscal oversight over all OMH contracting, purchasing, and procurement activities, and maximizes OMH’s purchasing power. Duties include, but are not limited to the following:
Stamping, distributing, scanning all mail received, both paper and electronic, and sorting by the facility.
Completing transmittal sheets, and documenting purchase orders for the receiving of goods and/or services.
Filing and creating contract numbers
Processing purchase requisitions, purchase orders, and purchase order change notices.
Monitoring shared mailboxes to ensure all items are addressed timely
Minimum Qualifications
Non-competitive HELPS minimum qualifications: There are no education or experience requirements for Office Assistant 1.
Transfer Opportunity: Candidates must have permanent status as an Office Assistant 1, Grade 6, and be eligible for lateral transfer, OR be eligible for transfer via 70.1 of the Civil Service Law.
55 b/c Opportunity: Candidates must meet the eligibility requirements of the Governor's Program to Hire Individuals and Veterans with Disabilities as described in Civil Service Law
This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).
For the duration of the NY HELPS Program, this title maybe filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At this time, agencies may recruit and hire employees by making temporary appointments. In May 2024, if a temporary NY HELPS employee is satisfactorily performing in the position, the appointment will be changed from temporary pending Civil Service Commission Action to permanent non-competitive and the official probationary period will begin.
At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.
The Consolidated Business Office is conveniently located in independent offices on the grounds of the Capital District PC at 75 New Scotland Avenue, Albany, New York. Guaranteed covered parking with exclusive employee entrance to office areas is available for $5/month.
Specific scheduled hours and telecommuting availability for this position will be discussed during the interview process. Please note, employees are required to apply and obtain approval through management to telecommute according to operational needs and Agency Telecommuting Program Guidelines.
The Mission of the New York State Office of Mental Health is to promote the mental health of all New Yorkers, with a focus on providing hope and supporting recovery for adults with serious mental illness and children with serious emotional disturbances. Applicants with lived mental health experience are encouraged to apply. OMH is deeply committed to supporting underserved individuals, organizations, and communities. To this end, OMH is focused on implementing activities and initiatives to reduce disparities in access, quality, and treatment outcomes for underserved populations. A critical component of these efforts is ensuring OMH is a diverse and inclusive workplace where all employees' unique attributes and skills are valued and utilized to support the mission of the Agency. OMH is an equal opportunity/affirmative action employer.
This position may be designated 55 b/c and is subject to verification of applicant eligibility.
The Office of Mental Health (OMH) is recruiting to fill an Office Assistant 1, Grade 6, position in the Bureau of Procurement Enterprise Services (BPES). BPES ensures increased/ongoing transparency and enhanced fiscal oversight over all OMH contracting, purchasing, and procurement activities, and maximizes OMH’s purchasing power. Duties include, but are not limited to the following:
Stamping, distributing, scanning all mail received, both paper and electronic, and sorting by the facility.
Completing transmittal sheets, and documenting purchase orders for the receiving of goods and/or services.
Filing and creating contract numbers
Processing purchase requisitions, purchase orders, and purchase order change notices.
Monitoring shared mailboxes to ensure all items are addressed timely
Minimum Qualifications
Non-competitive HELPS minimum qualifications: There are no education or experience requirements for Office Assistant 1.
Transfer Opportunity: Candidates must have permanent status as an Office Assistant 1, Grade 6, and be eligible for lateral transfer, OR be eligible for transfer via 70.1 of the Civil Service Law.
55 b/c Opportunity: Candidates must meet the eligibility requirements of the Governor's Program to Hire Individuals and Veterans with Disabilities as described in Civil Service Law
- 55b/c. Individuals certified eligible for the 55b/c program under the Governor's Program to Hire Persons/Veterans with Disabilities pursuant to Section 55b/c of the Civil Service Law will also be considered. Please provide a copy of your current letter of eligibility with your response. Information about this program can be found here: https://www.cs.ny.gov/rp55/
This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).
For the duration of the NY HELPS Program, this title maybe filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At this time, agencies may recruit and hire employees by making temporary appointments. In May 2024, if a temporary NY HELPS employee is satisfactorily performing in the position, the appointment will be changed from temporary pending Civil Service Commission Action to permanent non-competitive and the official probationary period will begin.
At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.
The Consolidated Business Office is conveniently located in independent offices on the grounds of the Capital District PC at 75 New Scotland Avenue, Albany, New York. Guaranteed covered parking with exclusive employee entrance to office areas is available for $5/month.
Specific scheduled hours and telecommuting availability for this position will be discussed during the interview process. Please note, employees are required to apply and obtain approval through management to telecommute according to operational needs and Agency Telecommuting Program Guidelines.
The Mission of the New York State Office of Mental Health is to promote the mental health of all New Yorkers, with a focus on providing hope and supporting recovery for adults with serious mental illness and children with serious emotional disturbances. Applicants with lived mental health experience are encouraged to apply. OMH is deeply committed to supporting underserved individuals, organizations, and communities. To this end, OMH is focused on implementing activities and initiatives to reduce disparities in access, quality, and treatment outcomes for underserved populations. A critical component of these efforts is ensuring OMH is a diverse and inclusive workplace where all employees' unique attributes and skills are valued and utilized to support the mission of the Agency. OMH is an equal opportunity/affirmative action employer.
This position may be designated 55 b/c and is subject to verification of applicant eligibility.
Salary : $36,232 - $44,828